Executive Assistant

Job not on LinkedIn

🕒 June 4

🇵🇭 Philippines – Remote

⏰ Full Time

🟢 Junior

🟡 Mid-level

👨‍💼 Executive Assistant

👻 Ghost score 47%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Catena

WebsiteLinkedInAll Job Openings

1 - 10 employees

💼 Consulting

🏥 Healthcare

📦 Logistics

Consulting • Healthcare • Logistics

Catena, now known as Pearl Talent, is a company that specializes in helping organizations hire top remote talent from overseas, primarily focusing on candidates from the Philippines and Latin America. They offer a rigorous vetting process to ensure they provide highly capable candidates equipped with modern software skills and fluent English proficiency. Pearl Talent provides two main hiring services: Managed Services, which handles compliance, payroll, and training, and Direct Placement for companies that manage hires internally. They focus on long-term retention and quality in their hiring processes, aiming to build high-performing remote teams for a range of industries including healthcare, real estate, and finance.

📋 Description

• Manage executive calendars, inboxes, and priorities to ensure maximum productivity (aim for inbox zero) • Draft, proof, and send professional internal and external communications on behalf of leadership • Prepare meeting briefs, agendas, and follow-ups ensuring executives are always context-ready • Coordinate meetings with internal and external stakeholders across multiple time zones • Manage task lists and close 90%+ of delegated items within 48 hours • Track deadlines, commitments, and action items to ensure timely execution • Maintain proactive oversight of ongoing projects to ensure on-time delivery • Maintain dashboards and documentation in Notion, Asana, and other internal tools • Create, update, and refine SOPs to improve consistency and operational efficiency • Build structure around recurring workflows through automation and process mapping • Monitor task completion and reduce recurring errors or missed deadlines • Streamline recurring workflows and support cross-functional operational processes • Facilitate team communication, shared workspaces, and progress tracking systems • Support operations including vendor coordination and task management • Own complex calendar management including internal meetings, external calls, and priority-based scheduling • Coordinate and book travel arrangements (flights, hotels, transportation) with detailed itineraries • Handle inbox triage: flag urgent messages, draft replies, file emails, and ensure nothing slips through • Support legal and administrative documentation (routing forms, signatures, deadline tracking) • Coordinate personal appointments, reservations, and occasional household/vendor support as needed • Protect executive time by managing schedule conflicts and ensuring adequate focus time • Conduct industry, competitor, and market research to support executive decision-making • Compile concise briefs, summaries, and actionable insights from research • Manage internal communications such as weekly team updates and stakeholder notes • Research new tools and AI automations to improve operational speed and accuracy • Support reporting on performance metrics, market trends, and strategic opportunities • Identify potential issues early and propose proactive solutions • Assist with special projects including light due diligence and business development initiatives

🎯 Requirements

• Experience: 1-2+ years as an Executive Assistant, Admin Specialist, Operations Partner, or supporting C-level executives in fast-paced environments • Executive Support: Proven ability to manage calendars, inboxes, and founder/CEO-level communication • Communication: Excellent written and verbal English communication skills; clear, concise, and professional • Organization: Exceptional attention to detail, organization, and time management capabilities • Tech Proficiency: Comfortable with Google Workspace, Microsoft Office, and modern productivity tools • Proactive Mindset: Strong ownership mentality with ability to anticipate needs and take initiative • Discretion: High levels of confidentiality and professionalism when handling sensitive information • Remote Experience: Demonstrated ability to work remotely with leaders across time zones • Problem-Solving: Ability to think critically, manage competing priorities with urgency and precision • Follow-Through: Demonstrated reliability in completing tasks and meeting deadlines consistently

🏖️ Benefits

• Competitive Salary: Based on experience and skills • Remote Work: Fully remote — work from anywhere • Generous PTO: In accordance with company policy • Direct Mentorship: Access to global industry leaders • Learning & Development: Continuous growth resources • Global Networking: Work with international teams • Health Coverage (Philippines only): HMO after 3 months (full-time)