Finance & Billing Manager

🔥 3 hours ago

🗽 New York – Remote

🗽 New York – Remote

💵 $70k - $85k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

💸 Financial Planning and Analysis (FP&A)

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Pitcoff Law Group

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2018

⚖️ Legal

Legal

Pitcoff Law Group is a law firm that provides legal representation, counsel, and advocacy for individuals and businesses. The firm focuses on advising clients on civil and commercial legal matters, handling litigation and transactional work, and helping clients navigate regulatory and compliance issues. Pitcoff Law Group positions itself as a provider of practical, client-focused legal solutions.

📋 Description

• Manage client billing, including weekly invoice preparation, review, finalization, and delivery • Respond to client billing questions and escalate sensitive or disputed issues when needed • Track retainers, trust balances, fulfill replenishment needs, post incoming payments, wire transfers, and refunds • Move earned fees from trust to operating in accordance with approved invoices and firm procedures • Prepare monthly three-way trust reconciliations and maintain accurate trust records • Follow up on collections, maintain AR reporting, and create and monitor approved payment plans • Audit client expenses for charge-back, including filing fees, service fees, court costs, research charges, and other reimbursable expenses • Maintain bookkeeping records, reconcile accounts, and support month-end financial review • Manage accounts payable, vendor bills, recurring expenses, and payment documentation • Coordinate payroll information through the firm’s PEO • Coordinate with the PEO on benefits updates and filings including but not limited to retirement plans and benefits renewals • Assist in the annual and ongoing budgeting process • Track state registrations, annual reports, address updates, registered agent matters, and related compliance deadlines • Coordinate with the firm’s CPA, CFO, banks, vendors, payroll provider, and outside partners • Support matter-level financial setup and closeout, including final invoices, trust transfers, refunds, AR review, and expense reconciliation • Identify gaps, improve workflows, and create practical documentation where needed

🎯 Requirements

• 5+ years of experience in law firm finance, legal billing, bookkeeping, accounting operations, or professional services finance • Experienced with billing, retainers, accounts receivable, accounts payable, reconciliations, and client-facing payment matters • Familiar with attorney trust accounting and three-way trust reconciliations • Comfortable working directly with clients on billing, payment, retainer, and balance questions • Highly organized, accurate, discreet, and reliable • Able to manage recurring deadlines and follow through without heavy oversight • Comfortable building process where process does not yet exist • Clear and professional in written and verbal communication • Available to work standard business hours in Eastern Time

🏖️ Benefits

• Health insurance with up to 100% employer contribution • Dental, vision, disability, and life insurance • 401(k) with employer contribution • Paid time off, including vacation, holidays, and personal days • Fully remote work environment