Executive Assistant – Co-Founder

Job not on LinkedIn

🔥 7 minutes ago

🏄 California – Remote

🏄 California – Remote

💵 $150k - $180k / year

⏰ Full Time

🟠 Senior

🔴 Lead

👨‍💼 Executive Assistant

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Prime Executive Office

WebsiteLinkedInAll Job Openings

1 - 10 employees

Founded 2014

🤝 B2B

🏢 Enterprise

B2B • Enterprise

Prime Executive Office is a B2B advisory firm that helps executives—especially chiefs of staff—build high-performing executive offices. They provide a 360° assessment (Compass) and deliver tailored recommendations across people, processes, and technology, then support implementation and measurement to improve executive effectiveness. With about a decade of experience, they offer advisory services to enterprise organizations to reclaim leaders' time and impact.

📋 Description

• Own the Co-Founder's calendar, ensuring priorities are thoughtfully sequenced and focus time is protected. • Serve as the primary gatekeeper for meetings, requests, travel, and incoming priorities. • Coordinate complex domestic and international travel, including speaking engagements, investor meetings, board activities, and media appearances. • Prepare agendas, briefing materials, research, and meeting preparation. • Capture action items, drive follow-up, and ensure commitments are completed. • Manage communication across Slack, text messages, voice notes, and email. • Listen carefully, synthesize ideas, and translate them into clear priorities, next steps, and action plans. • Anticipate needs, remove friction, and proactively solve problems before they arise. • Collaborate with leaders across Innovation, Communications, Marketing, and other functions to coordinate priorities and ensure alignment. • Partner closely with the Executive Office, collaborating with fellow Executive Assistants to share context, coordinate priorities, and ensure seamless support across the organization. • Coordinate initiatives supporting the Co-Founder's work as Chair, innovator, and public thought leader. • Help maintain focus on strategic priorities while reducing unnecessary operational distractions. • Track initiatives, decisions, and commitments across multiple workstreams. • Coordinate board preparation, podcasts, interviews, speaking engagements, and external thought leadership in partnership with the Chief of Staff and Senior Director of Communications + PR. • Exercise sound judgment by providing thoughtful context, helping organize decisions, surfacing priorities, and offering practical recommendations when appropriate. • Manage personal calendar, appointments, travel, and household logistics. • Coordinate vendors, contractors, service providers, and personal administrative matters. • Assist with medical scheduling, financial reminders, tax coordination, relocation activities, and household organization. • Support select personal travel and logistics. • Coordinate personal projects, including creative pursuits and music-related activities. • Build practical systems that simplify complexity and help the Co-Founder stay focused on the highest-value work. • Travel alongside the Co-Founder, as needed, for conferences, speaking engagements, investor events, board meetings, and strategic offsites. • Coordinate all travel logistics before, during, and after trips. • Ensure the Co-Founder has everything needed to perform at his highest level while traveling. • Partner with Communications + PR, outside agencies, and event organizers to support public appearances. • Represent the company professionally while interacting with executives, investors, media partners, and external stakeholders.

🎯 Requirements

• 8+ years serving as a trusted partner to founders, CEOs, or senior executives in high-growth organizations, with experience supporting both executive and personal priorities. Experience in founder-led businesses is strongly preferred; consumer products experience is a plus. • Exceptional project management, organizational, and prioritization skills. • Strong business judgment with the ability to anticipate needs, remove obstacles, and exercise sound discretion. • Thrives in a highly hands-on partnership, bringing consistent follow-through, proactive support, and exceptional attention to detail. • Comfortable supporting a visionary founder in a fast-paced environment where priorities evolve quickly. • Able to listen carefully, synthesize complex information, and translate ideas into clear priorities and actionable next steps. • Curious, collaborative, and low ego, with a genuine desire to understand before acting and to contribute to team success. • Direct, candid communicator who builds trust through honesty, professionalism, and healthy boundaries. • Emotionally grounded, adaptable, and calm under pressure. • Finds fulfillment working behind the scenes and enabling others to perform at their best. • Excited by a role that blends executive partnership with personal support; no task is too big or too small. • Willing and able to travel regularly in support of the Co-Founder.

🏖️ Benefits

• $150,000-$180,000 base salary + 20% bonus + equity