ProperXPM
Real Estate • SaaS • Artificial Intelligence
ProperXPM is an innovative property management company backed by Trispan’s Private Equity Platform that aims to disrupt the industry through tech-forward, experiential property management. The company integrates artificial intelligence and a proprietary SaaS platform to streamline operations while focusing on employee and resident experiences. By consolidating property management companies across the nation, ProperXPM enhances operational efficiency, increases resident satisfaction, and drives higher net operating income for property owners. Through this approach, ProperXPM emphasizes a people-centric culture that empowers staff and creates thriving communities.
Chief of Staff to CEO
Yesterday
ProperXPM
Real Estate • SaaS • Artificial Intelligence
ProperXPM is an innovative property management company backed by Trispan’s Private Equity Platform that aims to disrupt the industry through tech-forward, experiential property management. The company integrates artificial intelligence and a proprietary SaaS platform to streamline operations while focusing on employee and resident experiences. By consolidating property management companies across the nation, ProperXPM enhances operational efficiency, increases resident satisfaction, and drives higher net operating income for property owners. Through this approach, ProperXPM emphasizes a people-centric culture that empowers staff and creates thriving communities.
📋 Description
• **About the Role** • We are seeking a highly capable, resourceful, and proactive Chief of Staff (Offshore) to directly support the CEO across multiple companies — both personally and professionally. This is a unique hybrid role that blends the precision and reliability of an Executive Assistant with the strategic thinking, judgment, and relationship-building strengths of a true Chief of Staff. • You will become the CEO’s strategic partner, trusted point of contact, and operational anchor, ensuring time, priorities, and communication are managed with clarity and consistency. The ideal candidate is someone who thrives on solving problems, bringing order to complexity, and acting as the connective tissue across a fast-paced organization. • **Key Responsibilities** • - Own and manage the CEO’s calendar end-to-end across multiple companies. • - Proactively identify, troubleshoot, and resolve double bookings and scheduling conflicts with sound judgment and clear communication. • - Anticipate needs, prioritize obligations, and ensure the CEO is prepared for all meetings and commitments. • - Serve as the gatekeeper for time, information, and inbound requests. • - Act as a connector across teams — ensuring alignment, follow-through, and clarity on priorities. • - Provide executive-level support for meetings, including agendas, preparation materials, and post-meeting actions. • - Draft professional communications, memos, and updates on behalf of the CEO. • - Maintain confidentiality and handle sensitive information with discretion. • - Support workflows across the CEO’s portfolio of businesses, helping to streamline processes and improve communication. • - Partner with leadership teams to ensure priorities are understood, tracked, and delivered on time. • - Assist with light project management, follow-ups, and operational tasks to keep initiatives moving. • - Serve as a primary point of contact for internal and external stakeholders when the CEO is unavailable. • - Coordinate personal commitments, travel logistics, reservations, and household administrative needs as requested. • - Keep the CEO’s world organized, structured, and free of administrative bottlenecks.
🎯 Requirements
• **Qualifications & Experience** • - 15+ years of experience supporting a senior executive (Chief of Staff, Senior EA, Executive Operations, or similar). • - Excellent verbal and written English with no detectable accent. • - Proven ability to manage complex calendars across multiple businesses or stakeholders. • - Strong judgment, discretion, and emotional intelligence. • - Strategic thinker with the ability to anticipate issues and offer thoughtful solutions. • - Highly organized and detail-oriented, with exceptional follow-through. • - Comfortable working in a fast-paced, dynamic environment with shifting priorities. • - Ability to work independently, make decisions, and maintain a calm, solutions-oriented approach. • - Reliable internet connection and dedicated workspace suitable for confidential work. • - Availability during U.S. Eastern Standard Time business hours is required.
🏖️ Benefits
• **What We Offer** • - Competitive offshore compensation aligned with experience and skill level. • - An exciting, dynamic work environment supporting the CEO of multiple fast-growing companies. • - Significant responsibility and impact, acting as a key partner and connector across the organization. • - The opportunity to grow into a highly trusted, strategic role with visibility across leadership teams
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