Personal & Department Assistant

🔥 51 minutes ago

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RateHawk

WebsiteLinkedInAll Job Openings

201 - 500 employees

☁️ SaaS

🔌 API

Travel • SaaS • API

RateHawk is a leading online booking tool for travel professionals, offering accommodation bookings from over 2. 6 million hotels worldwide, as well as air tickets, transfers, and car rentals. The platform provides a seamless experience for users with API integrations, a mobile app, and multilingual 24/7 support. RateHawk allows travel professionals to earn loyalty points and access exclusive B2B rates, ensuring maximum profit potential. With a user-friendly interface and multiple filters, it makes finding the best travel options easy and efficient. RateHawk supports businesses with fast API integrations and offers different business models, making it a versatile solution for travel professionals.

📋 Description

• Managing the executive’s calendar and schedule; • Organizing and coordinating meetings, calls, and events; • Administering various departmental activities, including collecting materials related to the department’s scope of work and contributing to the preparation of consolidated information; • Taking meeting notes and updating agendas and other documents used for event organization; • Administering quarterly planning processes; • Managing task trackers (Asana), communication channels (Slack), and the knowledge base (Confluence); • Collecting and managing various types of data used by the department, including guidelines, project documentation, research materials, presentations, memos, post-mortems, etc.; • Ensuring data standards within the department; • Participating in projects related to the department’s activities.

🎯 Requirements

• Experience in executive administrative support and/or project management; • Ability to manage calendars and coordinate schedules; • Skills in organizing and coordinating meetings, calls, and events; • Experience in planning business travel, including booking flights and hotels; • Experience managing executive expenses and preparing expense reports; • Skills in preparing presentations; • English proficiency at Upper-Intermediate level (the interview will include a conversation in English); • Proficient in Microsoft Excel and PowerPoint.

🏖️ Benefits

• Flexible schedules and opportunity to work remotely. • Ambitious and supportive team who love what they do, appreciate each other, and grow together. • Internal programs for adaptation and training, development of soft skills, and leadership abilities. • Partial compensation for participating in external training and conferences. • Corporate English school: Group and individual lessons, speaking clubs with colleagues from all over the world. • Corporate prices on hotels and travel services. • MyTime Day Off - an extra non-working day without loss of compensation.