Finance Operations Specialist

Job not on LinkedIn

🕒 September 15

🇵🇭 Philippines – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

⚙️ Operations

👻 Ghost score 30%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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RecruitGo

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2023

💼 Consulting

📦 Logistics

📣 Marketing

Consulting • Logistics • Marketing

RecruitGo is a global employer-of-record (EOR) and remote-hub building platform that helps companies hire, onboard, pay, and manage remote employees in emerging markets such as the Philippines, Indonesia, Vietnam, UAE, and Hong Kong. It combines recruitment services, payroll, benefits administration, compliance and HR support with local expertise and optional office space/equipment to enable businesses to expand internationally without setting up local entities.

📋 Description

• Reconcile bank feeds against invoices and resolve discrepancies • Reconcile PayPal activity against bank feeds and invoice records • Review and clean up bills queued for payment in Ramp • Conduct monthly 401(k) reconciliation with Gusto • Maintain accurate finance and accounting data on HubSpot deal records • Verify contract values, deal values, and invoice amounts; investigate discrepancies • Track overdue invoices and drive collections follow-up to resolution • Document collections activity and client commitments • Respond to creator inquiries about deal status, payment dates, invoicing, and payment history • Manage delayed-payment communications and escalate material delays to the CEO • Support invoice creation automation and validate automated output against the books • Register and maintain HMG as a vendor across payment portals including Tipalti, Bill.com, Lumanu, SAP Ariba, and brand-specific systems • Complete vendor onboarding, re-verification, and annual vendor revalidation • Monitor client portals for invoice status, approval holds, rejected submissions, and payment remittance • Submit invoices according to each client's required process • Build and maintain cash flow forecasting • Support 1099 preparation and year-end filing • Maintain documentation for CPA handoff • Contribute to HMG's QuickBooks Online to Xero migration • Protect confidential financial, payroll, personal, banking, tax, contract, and compensation information • Follow credential-management, multi-factor authentication, and payment-change verification protocols • Escalate suspected phishing, payment fraud, or business email compromise • Manage finance workstreams across multiple campaigns • Provide general finance and executive assistant support to the CEO • Identify and flag process improvements • Work with the internal team to ensure timely client service delivery and meet client expectations

🎯 Requirements

• 3+ years of bookkeeping or finance operations experience • Proficiency in Xero (required) • Proficiency in QuickBooks Online • Excellent spoken and written English • Ability to manage multiple concurrent workstreams with strong follow-through • Experience with accounts receivable and collections, including persistent follow-up on overdue payments • Strong attention to detail and accuracy in reconciliation work • Comfortable working independently and surfacing issues early • Bachelor's degree in Accounting, Finance, or a related field • Experience supporting a QuickBooks Online to Xero migration (nice-to-have) • Experience with Ramp, PayPal, Gusto, or HubSpot (nice-to-have) • Background in a US-based professional services environment (nice-to-have) • Familiarity with US 1099 contractor payment processes (nice-to-have) • Familiarity with AI automation tooling such as n8n or Zapier (nice-to-have) • Prior experience supporting a US-based executive across time zones (nice-to-have)

🏖️ Benefits

• Secure legal employment through RecruitGo's Employer of Record services • Work-from-home in the Philippines • Flexible breaks throughout the workday • Supportive team collaboration • Inclusive and diverse workplace • Competitive packages and real career growth • Fully supported hiring and onboarding process

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