Administrative Assistant

Job not on LinkedIn

🔥 0 minutes ago

🇿🇦 South Africa – Remote

⏱ Part Time

🟢 Junior

🟡 Mid-level

📋 Administrative Assistant

🚫👨‍🎓 No degree required

👻 Ghost score 25%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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RecruitMyMom

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2012

💼 Consulting

📦 Logistics

📣 Marketing

Consulting • Logistics • Marketing

RecruitMyMom is a specialist talent agency in South Africa focused on empowering women by providing access to skilled job opportunities. With a commitment to diversity and flexibility, the agency connects professional mothers and independent contractors with employers seeking reliable talent for both full-time and part-time positions across various industries. They offer services including background checks, psychometric testing, and access to a wide range of professions, from virtual assistants to fractional executives.

📋 Description

• Lead daily 15-minute syncs with 2–3 customer support interns to align on priorities and review ticket queues • Audit ticket resolution quality across company platforms to maintain high support standards • Serve as the first point of contact for intern FAQs and handle escalated or serious support queries • Manage the complete lifecycle of wholesale purchase orders from initial receipt through to confirmed delivery • Place stock replenishment orders with suppliers and monitor inventory delivery schedules • Act as the primary administrative liaison with key contact representatives at wholesaler accounts • Track outstanding balances and send systematic payment reminders for overdue invoices • Conduct virtual onboarding and interactive platform training sessions for new clients and healthcare providers • Prepare and dispatch welcome packs, onboarding documentation, and platform access materials • Coordinate and manage training calendars for members, clients, and providers • Compile and deliver monthly performance and service reports to corporate clients • Join a 15-minute daily huddle to review daily goals, clear blockers, answer FAQs, and delegate escalated tickets • Execute core daily operational deliverables, including wholesale purchase order processing, stock replenishment, onboarding sessions, or monthly reporting • Send a structured end-of-day summary to leadership outlining completed tasks, order/delivery statuses, intern ticket metrics, and items flagged for the following day

🎯 Requirements

• 2+ years of experience in virtual assistance, operations coordination, customer support, or administrative management • Proven ability to supervise junior team members, review work quality, and provide clear guidance • Demonstrated experience managing purchase orders, stock replenishment, and invoice tracking workflows • Exceptional written and verbal communication skills with high empathy and professional polish • Ability to quickly master digital tools, booking engines, and communication platforms • Excellent time management skills with a demonstrated ability to maximise output within a defined 10-hour weekly allocation

🏖️ Benefits

• Part-time, 10 hours per week • Fully remote