Property Portfolio Administrator

Job not on LinkedIn

🔥 30 minutes ago

🇿🇦 South Africa – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

🖥️ Administration

👻 Ghost score 25%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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RecruitMyMom

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2012

💼 Consulting

📦 Logistics

📣 Marketing

Consulting • Logistics • Marketing

RecruitMyMom is a specialist talent agency in South Africa focused on empowering women by providing access to skilled job opportunities. With a commitment to diversity and flexibility, the agency connects professional mothers and independent contractors with employers seeking reliable talent for both full-time and part-time positions across various industries. They offer services including background checks, psychometric testing, and access to a wide range of professions, from virtual assistants to fractional executives.

📋 Description

• Own day-to-day administration across the property portfolio, including rental statements, repairs follow-up, arrears tracking, tenant changeover administration, and letting agent queries • Track and action safety certificates, property insurance renewals, council tax setups, and utility transitions before deadlines • Maintain accurate records across CRM platforms, mortgage schedules, shared cloud folders, and digital portfolio trackers • Maintain a complete mortgage and refinance schedule across all financed properties • Identify mortgage end dates early and initiate refinance preparation at least three months in advance • Coordinate refinance progression with brokers, lenders, valuers, and legal teams • Manage the portfolio inbox by acknowledging, prioritising, and progressing incoming queries • Act as the central information hub for portfolio updates shared with operational, finance, and marketing teams • Build working relationships with letting agents, contractors, insurers, and professional advisers • Review portfolio cash flow, occupancy, and operating costs monthly • Bring forward at least one practical efficiency recommendation or cost-saving proposal each month • Produce regular reporting on portfolio position, refinance status, risks, and upcoming actions • Report to senior operations leadership and work alongside company directors

🎯 Requirements

• 5+ years of experience in high-volume administration, senior operational support, project coordination, or executive assistant roles • Experience supporting international clients remotely is highly advantageous • High IT competency with spreadsheets and CRM platforms • Familiarity with Google Workspace tools is a distinct advantage • Comfortable picking up new software quickly • Curiosity and agility in using AI tools to streamline admin workflows and drive efficiency • Flawless written and spoken English • Quiet, professional home office environment free from background noise • Reliable high-speed fibre internet connection • Robust backup power arrangements (Inverter/UPS) and secondary data options • Modern laptop/PC, high-quality headset, and clear webcam • Proactive, process- and tracker-disciplined, detail-focused approach • Commercial curiosity and tenacity • Ability to communicate confidently by phone and document decisions in writing • Ability to respect decision boundaries and escalate investment, lending, expenditure, and strategy decisions to Directors

🏖️ Benefits

• 100% remote, full-time permanent contract • Monday–Friday UK daytime schedule with a dedicated 1-hour lunch break • Continuous professional learning • Financial support for training • Assigned team buddy for ongoing onboarding support • Award-winning, highly supportive business with a warm, family-like team dynamic • Full training from the ground up • Dedicated remote-work setup requirements, including home office, fibre internet, backup power, secondary data options, laptop/PC, headset, and webcam