PR Coordinator

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Reflex Media, Inc.

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2015

📣 Marketing

👥 B2C

🤖 Artificial Intelligence

Marketing • B2C • Artificial Intelligence

Reflex Media, Inc. is a brand development and management company that designs, builds, brands, markets, and operates consumer-facing digital services. The company emphasizes combining creativity, marketing strategy, and technology—particularly data science and AI/ML—to create and manage brands (notably dating services) and deliver seamless, secure user experiences. Reflex Media handles in-house product design, growth marketing, analytics, and platform management while promoting a collaborative, creative company culture.

📋 Description

• Support drafting press releases, media alerts, pitch emails, Q&As, fact sheets, executive bios, and briefing documents for review by the Senior PR Manager and PR Specialist • Support incoming media requests by gathering information and routing approvals internally • Maintain media lists, pitch calendars, and journalist contact databases • Maintain personal media-readiness: keep talking points current and be comfortable on camera and in audio • Monitor and organize daily media coverage; prepare summaries and internal reports • Research journalists, influencers, podcasts, and media opportunities relevant to the brand • Support outreach efforts to media contacts and influencers under the Senior PR Manager's and PR Specialist's direction • Help create media kits, fact sheets, executive bios, Q&As, and briefing documents • Track competitor PR activity and flag interesting items to the team • Help coordinate award submissions and speaking opportunities • Identify PR opportunities through Qwoted, HARO, and similar platforms daily • Surface trending topics and cultural conversations the team should consider hijacking • Flag potential reputation or media risks to the Senior PR Manager when identified • Own the day-to-day operations of the Seeking member casting book under management's review • Prepare member briefing packets ahead of press interviews (outlet, journalist, angle, talking points) • Help match members to journalist interview requests and coordinate availability • Manage NDAs, consent forms, and post-interview follow-ups for member interviewees • Support day-to-day communication with our outside agency partners in the UK and US • Schedule meetings and maintain calendars for PR initiatives • Track deadlines, deliverables, approvals, and follow-up items across projects • Surface agency performance issues to the manager early and with specifics • Create and update Jira tickets and maintain organized project workflows • Gather materials and agenda items for team meetings • Maintain calendars, trackers, and shared planning documents • Update SOPs and process documentation for recurring workflows • Support integrated campaign coordination across PR, creative, social, and digital teams • Maintain PR asset libraries: approved imagery, messaging documents, and executive materials • Proofread communications for grammar, formatting, tone, and brand consistency • Monitor daily media coverage across digital, print, broadcast, and social channels • Compile media coverage reports and basic PR performance metrics • Track media outreach activity and coverage opportunities in internal systems • Support coordination of interviews, press opportunities, and media activations • Help prepare weekly and monthly reporting summaries for leadership

🎯 Requirements

• 1 to 2 years of experience in PR, communications, marketing, journalism, media, or related roles (internships count) • Bachelor's degree in Public Relations, Communications, Marketing, Journalism, or related field, or equivalent track record • Published clips from a school paper, magazine, blog, or newsletter • Strong written and verbal communication skills • Ability to manage multiple priorities and deadlines simultaneously • Familiarity with PR and project management tools preferred (Google Alerts, Muck Rack, Cision; Jira, Asana, or Monday; Google Workspace and Microsoft Office) • Understanding of AP style and professional communications standards • Collaborative mindset with strong interpersonal skills

🏖️ Benefits

• Health, dental, vision insurance • 401(k) plan • Standard benefits package