Accounts, Project Billing Coordinator

Job not on LinkedIn

🔥 0 minutes ago

🇵🇭 Philippines – Remote

💵 A$1.5k - A$2.2k / month

⏰ Full Time

🟡 Mid-level

🟠 Senior

📊 Billing Specialist

👻 Ghost score 20%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Remotely

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2023

☁️ SaaS

🤝 B2B

⚡ Productivity

SaaS • B2B • Productivity

Remotely is a SaaS operations management platform that helps multi-branch businesses digitize and streamline daily operations, quality control, maintenance and task execution. The platform provides features such as task scheduling and distribution, geolocation-based task verification, real-time photo documentation, ticketing with attachments, instant notifications and performance reporting to reduce costs, ensure compliance and enable remote oversight of field teams. Remotely targets businesses seeking to replace paper and ad-hoc communication with a centralized, user-friendly system to improve operational efficiency and customer satisfaction.

📋 Description

• Prepare and issue customer invoices based on completed works, job sheets, project stages, purchase orders, and approved billing information • Prepare and submit progress claims according to client and contractual requirements • Maintain project billing records, including contract values, invoices, claims, variations, and completed but unbilled work • Track required purchase orders and ensure information is recorded correctly • Record approved variations and include billable variations in invoicing • Maintain customer accounts, allocate receipts, issue statements, and support debtor follow-up • Communicate with clients about outstanding invoices and billing queries • Complete the finance component of new client onboarding and maintain Xero records • Verify client legal entity details, ABN, billing contacts, payment terms, and purchase-order requirements • Enter client call-ups and project or finance information accurately and promptly • Support month-end reporting through billing information, reconciliations, and finance records • Identify missing information, discrepancies, and potential billing issues and follow them through to resolution • Maintain consistent information across Xero, project trackers, Pipedrive CRM, and other systems • Identify recurring issues and suggest improvements to finance and billing processes • Work closely with the Finance Manager and wider finance, operations, and management teams

🎯 Requirements

• 5+ years of relevant experience in Accounts Receivable, invoicing, billing, or comparable finance administration • Experience with project billing or working within construction, contracting, or another project-based business highly regarded • Xero and Pipedrive CRM experience highly regarded • Strong numerical accuracy and attention to detail • Confidence working with accounting systems, spreadsheets, and financial records • Strong organisational skills and ability to manage multiple deadlines and priorities • Excellent written English and clear, professional communication skills • Ability to identify discrepancies and investigate issues rather than making assumptions • Strong follow-through and ability to take ownership of tasks from start to finish • Proactive approach to following up missing information, outstanding items, and billing requirements • Comfortable communicating directly with clients and internal stakeholders • Ability to work independently while knowing when to escalate matters requiring management input • Previous experience supporting clients in AU/US/UK/CA or similar markets highly regarded • Full-time availability for 40 hours per week • Expected to reflect this engagement in LinkedIn profile

🏖️ Benefits

• Fully remote role • Full-time engagement, 40 hours per week • Long-term opportunity • Training and development • Ownership and continuous improvement opportunities