Medical Scheduler

🔥 9 minutes ago

🇿🇦 South Africa – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

✨ Scheduler

👻 Ghost score 25%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.Why this score:

• Just posted.
• Jobs at this company usually fill in 30 days.
• 78 open roles for a team of 41.
• No salary listed.

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ReWorks Solutions

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 2024

🏥 Healthcare

📦 Logistics

📣 Marketing

Healthcare • Logistics • Marketing

ReWorks Solutions is a premium remote staffing company that provides rigorously vetted, native English-speaking offshore professionals from South Africa and the Philippines, managed end-to-end with white-glove onboarding, continuous coaching, performance monitoring, and HIPAA-compliant processes. They position themselves as a B2B partner for healthcare organizations and other businesses seeking client-facing and backend remote teams, promising cost savings, high retention, and compliance. ReWorks combines hands-on team management with AI-powered support to streamline hiring, scaling, and ongoing oversight of remote staff.

📋 Description

• Build and maintain therapy schedules based on children's requirements, therapist availability and provider caseloads • Match Behaviour Technicians (BTs) with children while making the best use of available provider hours • Coordinate schedules across different therapy requirements and classroom timetables • Prepare proposed schedules for review and approval by the in-house supervisor • Identify scheduling gaps, clashes and potential conflicts before schedules are finalised • Contact Behaviour Technicians via phone or email to communicate and confirm their schedules • Follow up with providers regarding availability, scheduling changes and outstanding confirmations • Handle routine scheduling queries professionally and efficiently • Escalate provider objections, availability changes and unusual scheduling conflicts to the supervisor • Maintain accurate and up-to-date scheduling records • Enter approved schedules into the Chorus scheduling system once trained and authorised • Assist with ongoing schedule adjustments and updates • Process additional scheduling entries resulting from therapy reauthorisations • Ensure recurring therapy sessions are correctly adjusted to account for relevant Jewish holidays • Assist with maintaining daily classroom schedules • Support annual scheduling preparation ahead of each new school year • Help manage increased scheduling activity during the summer preparation period • Ensure schedule changes are communicated and recorded accurately • Work closely with an in-house supervisor who provides training, guidance and approval during onboarding

🎯 Requirements

• Strong organisational and administrative skills • Exceptional attention to detail and accuracy • Good problem-solving and logical thinking abilities • Comfortable working with schedules, spreadsheets and multiple pieces of information • Strong written and verbal English communication skills • Confident communicating with different people over the phone and via email • Ability to follow structured instructions and established processes • Able to work independently, manage priorities and meet deadlines • Comfortable learning new software systems and administrative processes • Chorus / Autism Care (full training will be provided) • Microsoft Office, particularly Excel and Outlook • Email and scheduling platforms • A college or university qualification is advantageous but not essential • Previous scheduling, coordination or administrative experience is advantageous but not essential • Exposure to healthcare, education, therapy or medical administration is advantageous but not essential • Experience coordinating staff shifts, appointments or service schedules is advantageous but not essential • Familiarity with scheduling software, databases or CRM systems is advantageous but not essential • Previous exposure to ABA therapy or working with Behaviour Technicians is advantageous but not essential • Previous ABA or healthcare experience is not required

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