Project Administrator

Job not on LinkedIn

🔥 1 minute ago

🇵🇭 Philippines – Remote

💵 AU$2.5k / month

⏰ Full Time

🟡 Mid-level

🟠 Senior

👷‍♀️ Project Manager

👻 Ghost score 0%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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RunRemote

WebsiteLinkedInAll Job Openings

1 - 10 employees

📣 Marketing

📦 Logistics

✈️ Travel

Marketing • Logistics • Travel

RunRemote is a recruitment partner that helps companies hire top-rated remote professionals from the Philippines. The firm sources, thoroughly vets, and interviews candidates to present a short list of full‑time hires who work directly for the client, promising significant cost savings (around 70%) and typically placing candidates within 3–4 weeks. RunRemote charges a one-time success fee, offers ongoing support and a 90‑day guarantee, and focuses on roles across sales & marketing, operations, finance, customer experience, HR and design.

📋 Description

• Work extensively with Excel to organise, manipulate, review, and maintain product and project information • Convert supplier and manufacturer schedules into Excel spreadsheets, preparing and formatting data for accurate import into company systems • Enter door hardware schedules and revisions into relevant systems, ensuring product codes, quantities, and other details are correct • Review and cross-check large volumes of data, identifying discrepancies and correcting errors before they affect project delivery • Provide administrative support to two Project Managers throughout the project delivery process • Prepare and maintain electronic project files, records, specifications, drawings, approvals, and variations • Maintain organised filing systems and ensure project documentation is accurate, accessible, and up to date • Track project call-up dates and help ensure orders are placed in line with project requirements and delivery timelines • Prepare delivery dockets, packing paperwork, labels, and other supporting documents • Use technology and AI where appropriate to improve administrative efficiency and information management • Assist with preparing purchase orders using supplier quotations and pricing information • Review supplier information, pricing, and product availability to support procurement and project planning • Help allocate stock to projects and generate picking slips for the warehouse team • Monitor order status and follow up on outstanding deliveries • Maintain accurate project inventory and product records • Assist with warranty claims, product returns, and related documentation • Cross-check quotes, product records, delivery information, and invoices • Prepare accurate and timely invoicing and delivery documentation • Identify discrepancies in quantities, pricing, or supplied products and flag issues for resolution • Support customer project updates and related email communication • Collaborate with Project Managers and the wider team to keep projects organised and moving forward • Take ownership of recurring administrative tasks and complete them accurately • Improve processes, work efficiently, and prevent recurring errors • Learn the company's products, systems, and procedures, with opportunities to develop into quoting and estimating responsibilities

🎯 Requirements

• 4+ years of experience in administration, project support, or a similar role • Proficiency in Excel, including data manipulation, basic formulas such as SUM, filtering, and preparing information for import • Advanced Excel skills and macros are highly regarded • Excellent attention to detail when handling product codes, quantities, pricing, and project documentation • Strong numerical and analytical skills, with the ability to work confidently with numbers and large volumes of data • Good computer skills, including proficiency in Microsoft Office and the ability to learn new software and systems quickly • Strong organisational and time-management skills, with the ability to manage multiple tasks, maintain accurate records, and meet deadlines • A proactive and solutions-oriented approach, with the ability to take ownership of tasks, investigate discrepancies, and identify opportunities to improve processes • Clear written and verbal communication skills, with the ability to collaborate remotely and follow up on outstanding information • A willingness to learn about new products, technical information, and business processes • Experience in construction, contract administration, project coordination, building products, manufacturing, locksmithing, or a related industry is advantageous • Familiarity with architectural door hardware, product catalogues, inventory records, or hardware schedules and specifications is advantageous • Ability to read and interpret construction documents, including floor plans, door schedules, drawings, and product specifications is advantageous • Experience using Simpro, ProMaster Hardware, or similar project management, inventory, or operational systems is advantageous • Experience with procurement administration, purchase orders, supplier quotations, delivery coordination, or stock allocation is advantageous • Experience checking invoices against quotes, purchase orders, delivery records, or goods supplied is advantageous • Exposure to project quotations, estimating, or coordinating materials for construction projects is advantageous • Experience using AI tools or other technology to improve administrative workflows and manage information efficiently is advantageous

🏖️ Benefits

• Great opportunities for career growth • Opportunity to work in an amazing environment • 100% remote work • Full-time independent contractor arrangement