Project Administrator – Engineering, Tender Support

Job not on LinkedIn

🔥 7 minutes ago

🇵🇭 Philippines – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

👷‍♀️ Project Manager

👻 Ghost score 17%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Twoconnect

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 2018

🏥 Healthcare

⚖️ Legal

📦 Logistics

Healthcare • Legal • Logistics

Twoconnect is an outsourcing service provider specializing in tailored and scalable offshore staffing solutions for businesses in Australia and New Zealand. They offer expert HR consulting, talent sourcing, onboarding, and performance management to help companies build dedicated offshore teams in various industries, including accounting, IT, healthcare, and retail. With a focus on long-term partnerships, Twoconnect streamlines the recruitment and management of remote staff to enhance operational efficiencies and reduce costs.

📋 Description

• Review incoming requests for quotation and tender documentation, establishing electronic folders, working files, registers, and administrative controls. • Prepare equipment and costing sheets for estimators and ensure tender templates and supporting documentation are complete. • Conduct preliminary administrative reviews of customer terms, conditions, and contract documentation. • Prepare recommended spare-parts lists for pumps and equipment for estimator review. • Maintain structured tender and project files in SharePoint with consistent naming and version control. • Support estimators with tender administration, submission requirements, schedules, registers, and non-engineering proposal activities. • Compile customer documentation after project award, including manuals, lubrication schedules, data sheets, pump curves, spare-parts information, and supplier records. • Source current approved documentation from suppliers and internal libraries. • Format, assemble, and quality-check project documentation against specifications, contract requirements, and submission dates. • Submit documentation for technical review and incorporate required changes before external release. • Create and manage package tasks in Microsoft Planner, monitor due dates, and prioritise work against deadlines. • Coordinate with estimators, operations personnel, suppliers, and stakeholders to resolve missing information and deadline risks. • Manage workloads independently across multiple tenders and awarded projects while maintaining progress records. • Develop knowledge of pumps, mechanical equipment, spare parts, and estimating processes. • Contribute to improvements in tender and documentation workflows. • Perform other position-level duties as required.

🎯 Requirements

• Bachelor’s degree in Mechanical Engineering, Engineering Technology, Project Management, Business Administration, or a related discipline is essential. • Minimum 3 years’ experience in project administration, tender support, estimating support, engineering administration, or a similar technical coordination role is essential. • Demonstrated ability to interpret structured tender documents, customer requirements, terms and conditions, and technical information is essential. • Proficiency in Microsoft 365, including Excel, Word, Teams, SharePoint, and Planner, is essential. • Strong document formatting, file management, naming, version-control, and data-quality skills are essential. • Exceptional attention to detail and the ability to identify missing, inconsistent, or inaccurate information before submission are essential. • Strong organisational and time-management skills, with the ability to manage a high volume of concurrent tenders, projects, and customer deadlines, are essential. • Ability to work remotely and independently, take ownership of assigned tasks, and communicate early when support or clarification is required is essential. • Strong written and verbal communication skills and the ability to coordinate effectively with estimators, suppliers, operations teams, and other stakeholders are essential. • Experience supporting requests for quotation, tenders, proposals, equipment schedules, costing templates, or post-award documentation is highly regarded. • Mechanical aptitude or experience supporting pumps, rotating equipment, mining, industrial, manufacturing, or engineering operations is highly regarded. • Experience compiling manuals, data sheets, equipment schedules, spare-parts lists, or other customer-facing technical documentation is highly regarded. • Motivation to build technical product knowledge and potentially progress into estimating or broader project-support responsibilities is highly regarded.

🏖️ Benefits

• Work from home • Mon - Fri: 7:00 AM – 4:00 PM PHT (adjustments will be made for daylight saving time) • HMO with 2 free dependents and medical reimbursements • Government-mandated benefits • Opportunities to work with leading companies in Australia and beyond • Training programmes for career development • Engaging company outings, team activities and wellness sessions • Supportive, inclusive culture • Dedicated managers focused on your growth and success • Competitive pay and benefits • Additional entitlements • Structured career development programs • Equal opportunity, culturally diverse and inclusive workplace