Operations – Executive Assistant

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🔥 37 minutes ago

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Ryz Labs

WebsiteLinkedInAll Job Openings

11 - 50 employees

💼 Consulting

📦 Logistics

📣 Marketing

Consulting • Logistics • Marketing

Ryz Labs is a company focused on building startups from the ground up and assisting other startups in scaling their operations. They provide top-tier technical talent solutions to ensure that emerging businesses can thrive in a competitive market.

📋 Description

• Own the CEO’s calendar and inbox — triage email daily, draft replies, schedule demos, protect focus time, and ensure sub-24-hour response times • Tee up sales and CS calls — shadow demos to learn the product, prepare account briefs/agendas beforehand, and manage follow-ups after • Run the recruiting workflow end to end — coordinate partners, schedule interviews, track candidates, and manage work-trial logistics • Run finance and vendor ops — process invoices, prep expense approvals via Ramp, track subscriptions, and keep clean records • Route documents and signatures — manage DocuSign flows for customer agreements and contractor paperwork end to end • Keep compliance green — manage Vanta tasks, policy approvals, and training completions across the team within a SOC 2 environment • Manage new team member onboarding and offboarding end to end — accounts, access, Rippling setup, and day-one planning • Track every commitment — maintain running lists of promises made in meetings and ensure execution or escalation • Build and refine operational processes that help the company scale from 30 to 100+ enterprise customers

🎯 Requirements

• 3+ years in operations, executive assistance, or chief-of-staff-style roles, ideally supporting a founder or executive at a startup • Excellent written and spoken English (written communication goes directly to US enterprise customers) • Ruthlessly organized and self-directed with a strong ability to manage ambiguity without dropping balls • Fluent across modern tools — Google Workspace, Slack, Notion/Linear, Ramp, DocuSign, Rippling — with daily use of AI tools to accelerate workflows • Available during US Central Time business hours with high responsiveness and total discretion for sensitive data • You build processes that outlive you and prefer owning outcomes over waiting for instructions.