Executive Assistant

🔥 13 hours ago

🌐 Egypt, Argentina, +3 more countries – Remote

🇪🇬 Egypt – Remote 🇦🇷 Argentina – Remote 🇪🇹 Ethiopia – Remote 🇿🇦 South Africa – Remote 🇳🇬 Nigeria – Remote

💵 $1k - $1.2k / month

⏳ Contract/Temporary

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 20%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Scale Army Careers

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2021

💼 Consulting

📣 Marketing

📦 Logistics

Consulting • Marketing • Logistics

Scale Army Careers is a remote-first recruiting and talent placement service that matches experienced marketing, sales, and technical professionals outside the U. S. (primarily Latin America and Africa) with high-growth U. S. companies. They handle candidate screening (including application forms, video interviews, take-home assignments), contract and payment administration, and provide ongoing support and onboarding guidance while placements work directly with client companies. Roles are typically full-time remote positions paid in USD through payroll platforms like Deel.

📋 Description

• Manage and organize the agency owner’s inbox, including sorting messages, flagging priorities, drafting responses, and ensuring important items do not get missed • Coordinate calendar scheduling, meeting reminders, rescheduling, and day-to-day administrative needs • Prepare meeting notes, action items, and follow-up communications • Maintain trackers of open tasks, priorities, deadlines, and pending decisions • Support ad hoc administrative projects, file organization, and internal documentation • Prepare recurring manual reports using internal systems and lead-management platforms • Organize data into clear summaries for the agency owner • Track lead activity, follow-up status, appointments, and operational metrics • Identify overdue tasks, missing follow-ups, or reporting inconsistencies • Maintain accurate spreadsheets, trackers, and documentation • Learn and support workflows across Ricochet CRM, Allstate Lead Manager, AgencyZoom, LeadSwami, and lead-vendor tools • Assist with CRM hygiene, task tracking, data updates, and workflow organization • Document recurring processes and create simple SOPs • Support recruiting-related review through Ideal Traits • Anticipate needs, provide clear updates, and follow through independently • Surface items requiring the agency owner’s attention • Become a dependable extension of the agency owner and leadership team

🎯 Requirements

• 3+ years of experience as an Executive Assistant, Administrative Assistant, Operations Coordinator, or similar support role • Experience supporting an executive, founder, or fast-paced leadership team • Experience preparing reports, managing spreadsheets, and organizing information from multiple systems • Excellent calendar, inbox, task, and document-management skills • Proficiency with Google Workspace or Microsoft Office, including Gmail/Outlook, Calendar, Excel/Google Sheets, and Docs • Ability to quickly learn new CRM, reporting, and workflow platforms • Strong attention to detail and ability to handle sensitive information professionally • Strong organizational skills with the ability to take ownership and work independently in a fast-paced environment • Patient and adaptable approach when supporting a leader who is beginning to delegate additional responsibilities • Strong problem-solving instincts and judgment regarding when an issue needs to be escalated or flagged • Availability to work 9:00 AM–5:00 PM EST during U.S. business hours • Candidates must be based in LATAM, Africa, or Eastern Europe • English resume required; English proficiency assessed during application

🏖️ Benefits

• Opportunity to expand responsibilities across executive support, reporting, operations, and recruiting coordination • Direct exposure to the agency owner and multiple areas of the business • Remote work arrangement