Executive Assistant

🔥 8 minutes ago

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Scale Army Careers

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2021

💼 Consulting

📣 Marketing

📦 Logistics

Consulting • Marketing • Logistics

Scale Army Careers is a remote-first recruiting and talent placement service that matches experienced marketing, sales, and technical professionals outside the U. S. (primarily Latin America and Africa) with high-growth U. S. companies. They handle candidate screening (including application forms, video interviews, take-home assignments), contract and payment administration, and provide ongoing support and onboarding guidance while placements work directly with client companies. Roles are typically full-time remote positions paid in USD through payroll platforms like Deel.

📋 Description

• Manage complex executive calendars, scheduling, and meeting coordination across multiple stakeholders. • Prioritize competing requests and proactively resolve scheduling conflicts. • Prepare meeting agendas, document action items, and ensure timely follow-up on deliverables. • Coordinate domestic travel arrangements, itineraries, and executive logistics as needed. • Coordinate cross-functional projects from planning through completion. • Monitor project timelines and ensure initiatives remain on schedule. • Follow up with internal stakeholders to drive accountability and completion of action items. • Identify roadblocks, escalate issues appropriately, and recommend practical solutions. • Utilize Asana or similar project management tools to track project progress. • Draft professional emails, presentations, reports, and executive documentation. • Conduct research and prepare executive briefings to support strategic decision-making. • Organize and maintain confidential files, documentation, and operating procedures. • Handle sensitive information with professionalism, discretion, and confidentiality. • Serve as a liaison between executive leadership and internal departments. • Support special initiatives and operational improvement projects as business needs evolve.

🎯 Requirements

• 3–5 years of experience supporting senior executives, founders, or C-level leadership. • Experience in executive assistance, project coordination, operations, or a related role. • Experience managing multiple priorities within a fast-paced environment. • Experience coordinating cross-functional projects and executive initiatives. • Exceptional written and verbal English communication skills. • Outstanding organizational and time management abilities. • Strong project management and follow-through skills. • High proficiency with Microsoft Office Suite and Google Workspace. • Experience using project management platforms such as Asana or similar tools. • Ability to independently prioritize work and manage competing deadlines. • Strong problem-solving and decision-making abilities. • Excellent attention to detail while maintaining a strategic perspective. • Professionalism, discretion, and the ability to handle confidential information.

🏖️ Benefits

• Health insurance • Flexible work arrangements