Scale Army Careers
11 - 50 employees
Founded 2021
💼 Consulting
📣 Marketing
📦 Logistics
Consulting • Marketing • Logistics
Scale Army Careers is a remote-first recruiting and talent placement service that matches experienced marketing, sales, and technical professionals outside the U. S. (primarily Latin America and Africa) with high-growth U. S. companies. They handle candidate screening (including application forms, video interviews, take-home assignments), contract and payment administration, and provide ongoing support and onboarding guidance while placements work directly with client companies. Roles are typically full-time remote positions paid in USD through payroll platforms like Deel.
Executive Operations Assistant
🕒 July 17
📊 Check your resume score for this job
Improve your chances of getting an interview by checking your resume score before you apply.
Scale Army Careers
11 - 50 employees
Founded 2021
💼 Consulting
📣 Marketing
📦 Logistics
Consulting • Marketing • Logistics
Scale Army Careers is a remote-first recruiting and talent placement service that matches experienced marketing, sales, and technical professionals outside the U. S. (primarily Latin America and Africa) with high-growth U. S. companies. They handle candidate screening (including application forms, video interviews, take-home assignments), contract and payment administration, and provide ongoing support and onboarding guidance while placements work directly with client companies. Roles are typically full-time remote positions paid in USD through payroll platforms like Deel.
📋 Description
• Attend meetings and document discussions, decisions, and action items. • Prepare meeting summaries and distribute follow-up documentation. • Track action items and maintain accountability across stakeholders. • Ensure meeting outcomes are properly documented and communicated. • Participate in meetings on behalf of leadership when appropriate. • Coordinate calendars, meetings, and scheduling requests. • Support leadership with day-to-day operational priorities. • Manage follow-up communications and ongoing initiatives. • Assist with administrative and operational support tasks. • Help leadership remain organized and focused on strategic priorities. • Follow up with department leaders, vendors, and stakeholders. • Gather information and provide updates to leadership. • Conduct research and compile reports when needed. • Track project progress and organizational priorities. • Monitor deadlines, commitments, and deliverables. • Identify issues requiring leadership attention. • Escalate risks, roadblocks, and unresolved action items. • Assist with special projects and business initiatives.
🎯 Requirements
• 3+ years of experience as an Executive Assistant, Operations Assistant, or in a similar role. • Experience supporting senior leadership teams. • Experience attending meetings, documenting discussions, decisions, and action items. • Experience preparing meeting summaries and follow-up documentation. • Experience coordinating calendars, meetings, and scheduling requests. • Experience managing follow-up communications and ongoing initiatives. • Experience gathering information from department leaders, vendors, and stakeholders. • Experience conducting research and compiling reports. • Experience tracking project progress, deadlines, commitments, and organizational priorities. • Experience supporting operational initiatives, special projects, or cross-functional business activities. • Hospitality, restaurant, retail, or multi-location construction experience preferred.
🏖️ Benefits
• Final compensation is set after evaluating experience and location.
Apply Now
