Executive Assistant

Job not on LinkedIn

🕒 September 22, 2025

🇪🇸 Spain – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 69%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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ScaleJet | eCommerce HR agency

WebsiteLinkedInAll Job Openings

1 - 10 employees

💼 Consulting

👥 HR Tech

🛍️ eCommerce

Consulting • HR Tech • eCommerce

ScaleJet is an eCommerce HR agency that specializes in recruiting top talent for online businesses. The company focuses on helping eCommerce organizations hire skilled professionals, ranging from junior positions to C-level executives, to fulfill their growth potential. By utilizing a deep understanding of the eCommerce landscape and employing a unique remote hiring approach, ScaleJet tailors its recruitment strategies to meet the specific needs and culture of each client. The company guarantees high-quality placements with a commitment to finding A-players that drive company success.

📋 Description

• Anticipate the CEO's needs and resolve routine issues before they arise • Manage personal appointments, errands, and time-sensitive administrative matters • Manage and prioritize the CEO's emails and calendar; handle routine correspondence and meeting coordination • Provide proactive daily check-ins and regular updates via Slack/WhatsApp • Book and manage all travel arrangements (flights, accommodations, itineraries) and organize personal/business events • Manage personal and family appointments and bills • Act as primary point of contact for administrative staff; communicate with team members and monitor progress • Manage ad-hoc business and personal administrative tasks (filing, document prep, procurement) • Support small business-related projects: organize materials, schedule meetings, manage timelines, conduct basic research • Maintain central log of company software/tools with usernames, roles, access levels; audit accounts and manage permissions • Set up standard password management and create onboarding/offboarding checklist for employees • Establish file naming conventions, organize shared drives, maintain company wiki/knowledge base, and back up critical files • Maintain master list of software usage, license details, user seats, and track subscription renewals

🎯 Requirements

• Proven experience as an Executive Assistant • Fluent English; Spoken Spanish would be an advantage • Proactive in anticipating the CEO's needs and resolving issues before they arise • Highly organized and detail-oriented • Able to work independently with minimal oversight • Flexible hours • Reliable internet connection and ability to work remotely • Experience managing email, calendar, travel arrangements, and personal/business administrative tasks • Familiarity with basic project support, research, and vendor summaries • Experience maintaining software/tool access logs, password managers (e.g., LastPass, 1Password, Bitwarden) and user permissions

🏖️ Benefits

• Flexible hours • Ability to work remotely