Executive Assistant

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🕒 September 22, 2025

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ScaleJet | eCommerce HR agency

WebsiteLinkedInAll Job Openings

1 - 10 employees

👥 HR Tech

🛍️ eCommerce

🤝 B2B

HR Tech • eCommerce • B2B

ScaleJet is an eCommerce HR agency that specializes in recruiting top talent for online businesses. The company focuses on helping eCommerce organizations hire skilled professionals, ranging from junior positions to C-level executives, to fulfill their growth potential. By utilizing a deep understanding of the eCommerce landscape and employing a unique remote hiring approach, ScaleJet tailors its recruitment strategies to meet the specific needs and culture of each client. The company guarantees high-quality placements with a commitment to finding A-players that drive company success.

📋 Description

• Anticipate and manage CEO's routine tasks, personal appointments, errands, and time-sensitive administrative matters • Manage and prioritize CEO's emails, handle routine correspondence, and oversee calendar scheduling • Provide proactive daily check-ins and updates via Slack/WhatsApp and ensure timely follow-ups • Book and manage all travel arrangements, accommodations, and itineraries for personal and business travel • Organize and prepare for personal and business events; manage personal and family appointments and bills • Act as primary point of contact for administrative staff; communicate with team members and monitor task progress • Support small business-related projects: organize materials, schedule meetings, manage timelines, and conduct basic research • Maintain central log of company software/tools, manage user access and permissions, audit accounts, and set up password management • Establish file naming conventions, organize shared drives, maintain company wiki/SOPs, and back up critical files • Track software licenses, renewal dates, user seats, and review software usage for redundancies

🎯 Requirements

• Proven experience as an Executive Assistant • Fluent English • Spoken Spanish would be an advantage • Proactive in anticipating needs and resolving issues independently • Highly organized and detail-oriented • Ability to work independently with minimal oversight • Flexible hours • Reliable internet connection and ability to work remotely • Experience managing email, calendar, and communications (Slack/WhatsApp) • Experience booking and managing travel and personal arrangements • Experience coordinating administrative staff and managing ad-hoc tasks • Familiarity with password managers (LastPass, 1Password, Bitwarden) and software access management • Experience organizing shared drives, file naming conventions, and maintaining a company wiki • Basic research and project assistance skills

🏖️ Benefits

• Flexible hours • Ability to work remotely