Executive Virtual Assistant

Job not on LinkedIn

🕒 September 2, 2025

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Scale Virtually VA

WebsiteLinkedInAll Job Openings

51 - 200 employees

We provide fully-integrated services that will benefit you and help you to live-out your maximum potential within your client’s business. Build a home-based career working with a world-class company!

📋 Description

• Act as the primary point of contact for company executives and external/internal clients seeking communication with the CEO. • Manage project initiatives for the CEO's three companies simultaneously. • Coordinate and maintain appointment schedules and calendars for each company. • Plan and schedule meetings, conferences, and travel for the CEO and team members. • Handle logistics for events, including collateral management. • Take meeting minutes and maintain accurate records on various platforms. • Maximize the CEO's time by handling correspondence, drafting documents, and initiating calls on their behalf. • Facilitate internal communication and assist in change management. • Produce reports, presentations, and briefs for each company. • Identify and suggest more efficient office processes. • Review and recommend changes to policies and procedures. • Conduct needs analysis, SWOT analysis, root cause analysis, SMART goals, and action planning. • Perform other executive admin responsibilities as needed.

🎯 Requirements

• Willingness to do voice tasks • Minimum of 4 years experience in administration and executive assistance. • Experience working closely with C-Suite executives. • Solid project management skills. • Ability to function as an individual contributor and work well with teams. • Strong multitasking and prioritization skills. • Critical thinking and the ability to think on your feet. • Excellent time management skills. • Highly organized, patient, and able to maintain confidentiality. • Proficient in online tools such as Google Suite applications. • Quick learner with superb interpersonal skills. • Excellent verbal and written communication skills with close to zero regional accent. • Ability to work independently and under pressure of deadlines. • Commitment to a full-time job. • Comfortable working during U.S. operating hours (Night Shift).