Executive Virtual Assistant

Job not on LinkedIn

🕒 September 2, 2025

🇿🇦 South Africa – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 57%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Scale Virtually VA

WebsiteLinkedInAll Job Openings

51 - 200 employees

📣 Marketing

📦 Logistics

💼 Consulting

Marketing • Logistics • Consulting

Scale Virtually VA is a staffing and recruiting company that offers fully-integrated services designed to help individuals maximize their potential within client businesses. They promote opportunities for building home-based careers with a focus on supporting clients and empowering employees to thrive in their roles.

📋 Description

• Act as the primary point of contact for company executives and external/internal clients seeking communication with the CEO. • Manage project initiatives for the CEO's three companies simultaneously. • Coordinate and maintain appointment schedules and calendars for each company. • Plan and schedule meetings, conferences, and travel for the CEO and team members. • Handle logistics for events, including collateral management. • Take meeting minutes and maintain accurate records on various platforms. • Maximize the CEO's time by handling correspondence, drafting documents, and initiating calls on their behalf. • Facilitate internal communication and assist in change management. • Produce reports, presentations, and briefs for each company. • Identify and suggest more efficient office processes. • Review and recommend changes to policies and procedures. • Conduct needs analysis, SWOT analysis, root cause analysis, SMART goals, and action planning. • Perform other executive admin responsibilities as needed.

🎯 Requirements

• Willingness to do voice tasks • Minimum of 4 years experience in administration and executive assistance. • Experience working closely with C-Suite executives. • Solid project management skills. • Ability to function as an individual contributor and work well with teams. • Strong multitasking and prioritization skills. • Critical thinking and the ability to think on your feet. • Excellent time management skills. • Highly organized, patient, and able to maintain confidentiality. • Proficient in online tools such as Google Suite applications. • Quick learner with superb interpersonal skills. • Excellent verbal and written communication skills with close to zero regional accent. • Ability to work independently and under pressure of deadlines. • Commitment to a full-time job. • Comfortable working during U.S. operating hours (Night Shift).