Commercial Property Manager

Job not on LinkedIn

🔥 1 hour ago

🇵🇭 Philippines – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

👔 Manager

👻 Ghost score 15%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Scale Virtually VA

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Scale Virtually VA is a world-class staffing agency that specializes in providing skilled virtual assistants to help businesses streamline operations and enhance productivity. They offer customized solutions for administrative tasks, marketing, sales, and real estate services, allowing companies to focus on core revenue-generating activities. Through a comprehensive recruitment process, Scale Virtually ensures that the right talent is placed in the right roles, facilitating rapid business growth and operational efficiency.

📋 Description

• Keep commercial vacancies current on LoopNet MLS, including unit status, availability, renovations, and property information. • Coordinate floor-plan updates with the architect and eventually update floor plans using AutoCAD or another floor-plan editing tool. • Maintain accurate unit information across marketing materials and internal records. • Screen rental applications and organize required information. • Communicate with prospective tenants and applicants and resolve missing-information issues. • Prepare lease documents and paperwork, coordinate signings, and track outstanding documentation. • Coordinate move-ins, move-outs, and lease renewals. • Gather information about tenant maintenance issues, coordinate repairs with internal teams and vendors, and track work orders through completion. • Escalate issues when information is insufficient, authority is exceeded, or progress stalls. • Develop and maintain standardized organizational forms and documents. • Maintain consistent document formatting, accessibility, version control, accuracy, and organization. • Respond to tenant and guest requests involving common areas, events, Wi-Fi, and building access. • Plan and coordinate building events, including vendors, space setup, and compliance with building rules.

🎯 Requirements

• Proven work experience in property management, with the ability to handle actual property-management workflows rather than only general administrative support. • Strong written and verbal English communication. • Excellent proficiency in AppFolio or other property-management operational systems. • Ability to manage multiple active property-management tasks and documents at the same time without losing track of follow-ups. • Strong problem-solving ability, including gathering relevant facts, identifying next actions, and escalating appropriately. • Strong attention to detail when maintaining vacancy information, lease documentation, work orders, tenant records, and standardized documents. • Ability to work independently in a remote, async environment and make routine execution decisions without constant supervision. • Ability to communicate early when an issue is blocked, information is missing, or a decision needs to be made by someone else. • Comfort working across leasing, maintenance, tenant support, marketing, and document-management tasks. • Proficiency with AppFolio, LoopNet MLS, Google Suite, Slack, Dropbox, DocuSign, and AutoCAD or another floor plan editing software.

🏖️ Benefits

• Paid Time Off (PTO) • Health Maintenance Organization (HMO) • Fully Remote Work

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