Construction Project Manager – Operations & Coordination

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🕒 April 30

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Scale Virtually VA

WebsiteLinkedInAll Job Openings

51 - 200 employees

🤝 B2B

👥 HR Tech

⚡ Productivity

B2B • HR Tech • Productivity

Scale Virtually VA is a world-class staffing agency that specializes in providing skilled virtual assistants to help businesses streamline operations and enhance productivity. They offer customized solutions for administrative tasks, marketing, sales, and real estate services, allowing companies to focus on core revenue-generating activities. Through a comprehensive recruitment process, Scale Virtually ensures that the right talent is placed in the right roles, facilitating rapid business growth and operational efficiency.

📋 Description

• Track active project timelines and immediately flag when milestones are slipping or misaligned with field reality • Update and reconcile schedule shifts based on field inputs, vendor delays, or permit constraints • Step in when updates are missing and proactively chase information from relevant stakeholders • Maintain real-time accuracy of JobTread data (budgets, schedules, RFIs, submittals, change orders) • Correct incomplete or inconsistent entries when discovered, rather than waiting for others to fix them • Ensure project documentation in JobTread reflects actual field conditions, not outdated assumptions • Act as the real-time communication bridge between Project Manager, site superintendents, and field crews • Resolve coordination gaps when field updates are delayed, unclear, or conflicting • Escalate only when necessary—otherwise, close loops directly with stakeholders • Initiate and manage communication with vendors and suppliers regarding lead times, orders, and delivery tracking • Follow up aggressively on delayed or unclear shipments without waiting for escalation requests • Coordinate delivery timing to match real site readiness, not just planned schedules • Track permit status from submission through approval and proactively chase updates from authorities • Maintain an organized archive of compliance documents and ensure revisions are captured correctly • Flag risks when permit delays impact project execution timelines • Generate and format progress reports based on live project data, not static updates • Maintain equipment logs and safety documentation with consistent updates from field inputs • Fill documentation gaps when missing rather than delaying reporting cycles • Maintain and continuously adjust the master project schedule based on real-time execution data • Coordinate material and equipment delivery timing with field readiness • Identify conflicts between planned schedules and actual site constraints before they become blockers

🎯 Requirements

• Prior experience in Construction Project Management or equivalent field coordination role is required • Must be able to interpret architectural, structural, and MEP drawings and resolve field discrepancies independently • Must operate with minimal supervision and make execution decisions without waiting for approval loops • Strong written and verbal communication—this role is coordination-heavy, not task-only • Proven ability to manage multiple moving workflows simultaneously without losing data integrity • Familiarity with construction sequencing, stakeholders, and project execution flow is required

🏖️ Benefits

• PTO • HMO • Fully Remote Work