Proposal Manager

🔥 30 minutes ago

🏄 California – Remote

🏄 California – Remote

💵 $160k - $190k / year

⏰ Full Time

🟠 Senior

🔴 Lead

📄 Proposal Manager

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Scout AI

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2024

🤖 Artificial Intelligence

🔧 Hardware

🏛️ Government

Artificial Intelligence • Hardware • Government

Scout AI is a defense-focused robotics and artificial intelligence company that develops foundation models and edge-deployable autonomy software for unmanned systems. Its Fury family provides vision-based, platform-agnostic AI for collaborative mission autonomy, enabling robot-to-robot natural language coordination, real-time operation in GPS- and communications-denied environments, low-power COTS hardware integration, and secure over-the-air updates. The company targets military and government customers with AI-enabled unmanned ground vehicles and other robotic platforms.

📋 Description

• Own proposal strategy and execution across all active pursuits: establish win themes, align technical approach, coordinate compliance review, and drive proposals to on-time submission • Serve as Proposal Lead on active opportunities: facilitate kickoffs, assign writing tasks, set detailed milestones, manage proposal schedules, and surface blockers early • Build and maintain a proposal asset library of reusable, high-quality templates including cover letters, SOWs, compliance matrices, cost volumes, organizational capability narratives, and past performance summaries • Translate technical concepts into evaluator-focused narratives: work with Engineering, Product, and Program teams to distill complex capabilities into clear, persuasive proposal language that resonates with government and commercial evaluators • Coordinate cross-functional reviews to stress-test win themes, validate compliance, confirm cost realism, and ensure all sections support a cohesive, differentiated story before submission • Manage proposal schedules and status tracking, including risk reporting, milestone tracking, and resource coordination across functions • Drive proposal operations and process improvement: establish scorecards, checklists, and workflows that enable consistent, scalable proposal execution as the company grows • Lead pricing and cost volume coordination between technical teams and Finance to ensure credible, competitive cost narratives that align with technical scope • Manage multiple concurrent proposals at varying stages of maturity, maintaining organized documentation, compliance artifacts, and version control • Ensure compliant submissions across government portals (SAM.gov, agency-specific systems)

🎯 Requirements

• 8+ years in proposal management, program management, or government contracting within defense tech, space, dual-use, or equivalent professional experience • Proven track record leading proposals from kickoff through submission for SBIRs, RFPs, BAAs, or similar government solicitations • Strong technical communication skills: ability to distill engineering and product concepts into clear, evaluator-friendly narratives without over-simplifying • Foundational understanding of engineering, product development, and systems architecture to support credible technical scoping and writing • CRM and pipeline tool proficiency for deal tracking, reporting, and workflow management • Familiarity with government procurement processes, FAR/DFARS compliance, and common submission portals and timelines • Comfort with process building: ability to create and refine templates, scorecards, checklists, and workflows that scale and improve over time • APMP, PMP, or Shipley certification (or equivalent proposal management credential) • Experience in space, defense, Earth observation, or robotics sectors • Deep SBIR/STTR expertise, including Phase I → Phase II positioning strategy and program structure • Hands-on pricing experience including rate structures, LOE estimation, risk/reserve methodology, and budget narrative development • Experience with proposal automation tools or proposal writing platforms (Deltek, Responsive, Proposal software ecosystems)

🏖️ Benefits

• Competitive compensation package including base salary and bonus • Meaningful equity • Premium medical, dental, and vision plans with $0 paycheck contribution • Competitive PTO and company holiday calendar • Unlimited AI tokens • Catered lunch daily and fully stocked kitchen • EV charging • Relocation assistance (depending on role eligibility)