Administration Assistant, PA

Job not on LinkedIn

🕒 March 27

🇿🇦 South Africa – Remote

💵 R200k - R450k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

🖥️ Administration

👻 Ghost score 30%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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SmartPA

WebsiteLinkedInAll Job Openings

201 - 500 employees

💼 Consulting

📦 Logistics

✈️ Travel

Consulting • Logistics • Travel

SmartPA is a leading provider of strategic administrative solutions, specializing in virtual assistance, executive personal assistance, and various business process outsourcing (BPO) functions. With over a decade of experience, SmartPA helps businesses enhance their efficiency and productivity by integrating seamlessly into client operations. Their offerings range from virtual PA services, call answering, and document production to comprehensive business support including HR coordination and project management. SmartPA is committed to tailoring their services to meet specific client needs and aims to deliver sustained improvements in business operations.

📋 Description

• Collaborate & Innovate, supporting a range of stakeholders with varied operational tasks and deadlines • Contribute fresh, creative ideas to optimise processes, streamline workflows and enhance service delivery • Complete tasks such as diary management, scheduling and handling email correspondence with precision and professionalism • Prepare, format and edit documents to meet the highest standards • Perform accurate data entry and reporting, ensuring all insights are actionable and timely • Identify inefficiencies, proactively recommended improvements, and assist in process changes • Act as a trusted partner to your client, anticipating needs and consistently exceeding expectations • Collaborate across teams to ensure consistent quality and excellence in all deliverables

🎯 Requirements

• Proficiency in MS Office (especially Outlook, Word, Excel) • Proven ability to meet tight deadlines and juggle competing priorities • Experience in project delivery and administrative tasks • Familiarity with CRM platforms and booking systems • Background in office management, account management or, similar • Experience in diary management, document formatting and data handling entry

🏖️ Benefits

• Competitive salaries • Yearly bonuses: based on company, department and individual performance • Flexitime initiative: work when you're most productive (core hours 10am - 4.30pm) • 33 day annual leave • Department incentives • Employee Assistance Programme