Bilingual Healthcare Executive Assistant

Job not on LinkedIn

🔥 1 hour ago

🇨🇴 Colombia – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 25%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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SnappyCX

WebsiteLinkedInAll Job Openings

11 - 50 employees

💼 Consulting

☁️ SaaS

Consulting • SaaS • Customer Support

SnappyCX is a company that provides customizable outsourcing solutions designed to help businesses scale their operations efficiently. Offering a variety of services including IT and software development, customer support, finance and accounting, and virtual assistant solutions, SnappyCX delivers fast and reliable support to companies of all sizes. Their commitment to quality talent acquisition ensures that clients can save on operational costs while maintaining high standards in service delivery.

📋 Description

• Provide day-to-day administrative support to executives, including calendar management, scheduling, email triage, and travel coordination • Prepare meeting agendas, take notes, and track action items to completion • Build, document, and maintain internal systems, workflows, and filing structures • Coordinate across internal teams and external partners to keep projects on schedule • Read, interpret, and summarize healthcare regulations, policy updates, and industry guidance, including HIPAA, CMS rules, and state-level requirements • Conduct research on healthcare trends, competitors, and operational best practices • Flag regulatory changes or risks that may affect operations • Maintain organized records of policies, compliance documentation, and research findings • Use Claude daily to draft documents, summarize research, analyze information, and automate repetitive tasks • Write effective prompts and build repeatable AI workflows that improve team efficiency • Review and fact-check AI outputs for accuracy before sharing • Manage the organization’s social media accounts, including content planning, scheduling, posting, and community engagement • Draft and publish accurate, professional, and compliant healthcare content • Track basic performance metrics and report on what is working

🎯 Requirements

• Proven experience as an Executive Assistant, Virtual Assistant, Operations Coordinator, or similar role • Demonstrated proficiency using Claude or similar AI tools in a professional setting • Experience managing social media accounts for a business or brand • Ability to read, understand, and summarize healthcare regulations and technical documents • Strong research skills with attention to accuracy and detail • Excellent written and verbal communication in English • Strong organizational skills and the ability to build and maintain systems • Comfortable with tools such as Google Workspace or Microsoft 365, project management platforms (Asana, Trello, Notion, or similar), and scheduling tools • Reliable internet connection and a quiet, professional remote workspace • Ability to work in the EST time zone • Discretion in handling confidential and sensitive information • Initiative and the ability to work independently with minimal oversight • Strong prioritization and time management • Adaptability and eagerness to learn new tools • Sound judgment and professionalism in all communications • Prior experience in a healthcare, health-tech, or regulated industry (nice to have) • Familiarity with HIPAA and healthcare privacy requirements (nice to have) • Experience with social media scheduling tools (Buffer, Hootsuite, Later) and design tools (Canva) (nice to have) • Experience supporting C-level executives or founders (nice to have)

🏖️ Benefits

• Remote work flexibility • Choice of part-time or full-time engagement, depending on candidate availability and business needs • Opportunity to work closely with leadership in the healthcare space