Executive Assistant, Client Support Specialist

Job not on LinkedIn

🔥 39 minutes ago

🌐 Honduras, Guatemala, +3 more countries – Remote

🇭🇳 Honduras – Remote 🇬🇹 Guatemala – Remote 🇸🇻 El Salvador – Remote 🇲🇽 Mexico – Remote 🇦🇷 Argentina – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

💝 Customer Support

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Stafi

WebsiteLinkedInAll Job Openings

51 - 200 employees

💼 Consulting

📣 Marketing

👥 HR Tech

Consulting • Marketing • HR Tech

Stafi is a boutique staffing firm that specializes in providing virtual assistants and support staff for law firms and legal professionals. It offers a subscription-based service designed to help law firms manage their workload by providing trained talent such as virtual assistants, receptionists, intake specialists, marketers, and paralegals. These professionals are thoroughly trained to effectively manage various tasks, from legal work to client interactions and marketing. Stafi takes care of the entire hiring process, including training, HR, and ongoing management, ensuring seamless integration into existing teams. The firm is committed to delivering exceptional customer experiences and helping law firms increase productivity and focus on their core business activities.

📋 Description

• Serve as the primary point of contact between executives, employees, clients, and external partners. • Manage executives’ calendars, schedule meetings, and coordinate travel arrangements. • Track expenses and prepare detailed reports on a regular basis. • Handle client inquiries, provide accurate information, and deliver outstanding customer service. • Maintain organized filing systems and oversee office-related inventory. • Take minutes during meetings and assist with client-facing communications. • Manage social media platforms, billing, and invoicing if required. • Coordinate social and networking events for clients and team members.

🎯 Requirements

• Proven experience as an Executive Assistant to C-level Executives, Client Support Specialist, or in a similar role. • Bilingual in English (C1 or higher) and Spanish, both spoken and written. • Strong organizational and time-management skills. • Proficiency in MS Office, Google Workspace, and other office tools. • Excellent verbal and written communication skills. • Discretion, confidentiality, and a proactive approach to problem-solving. • At least a high school diploma or bachelor’s degree. • Permanent residence in Latin America. • Reliable laptop (Windows or Mac, 2017 or newer) with a stable internet connection.

🏖️ Benefits

• Long-Term Opportunities: Build a lasting professional relationship with us. • Fully Remote: Work from the comfort of your home—no onsite travel required. • Paid Time Off: Enjoy 2 weeks of paid leave and U.S. holiday recognition. • Wellness Support: Access in-house psychological and wellness coaching services. • Holistic Growth: Free access to coaching programs that support your personal and professional development. • Exclusive Learning Access: Unlock free access to over 200 continuous improvement courses.