Legal and Compliance Administrator

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Standard Industries

WebsiteLinkedInAll Job Openings

10,000+ employees

⚡ Energy

🏠 Real Estate

Energy • Real Estate • Manufacturing

Standard Industries is a global leader in modern industrialism, with a diverse portfolio that includes building solutions, performance materials, logistics, real estate, and innovative energy technologies such as solar power. The company operates across multiple sectors and continents, generating an impressive annual revenue of $11 billion and employing around 20,000 people worldwide. Its commitment to sustainability and technological advancement is exemplified by projects like Timberline Solar™, which focuses on clean energy solutions and the modernization of iconic structures.

📋 Description

• Manage complex calendars, travel, and expense reporting for one or more senior executives. • Coordinate and prepare for internal and external meetings, including agendas, briefing materials, and follow-ups. • Serve as a trusted liaison among executive leadership, board members, internal teams, and outside parties (counsel, auditors, vendors, regulators). • Draft, edit, and format correspondence, memos, presentations, and reports. • Handle sensitive and confidential information with consistent discretion. • Support the Corporate Secretary in preparing for board and committee meetings: scheduling, logistics, agenda preparation, and assembling and distributing board materials (including via board portals such as Diligent or similar). • Draft and maintain meeting minutes, board and committee resolutions, and written consents. • Maintain the company's corporate records and minute books, entity records for subsidiaries, and good-standing / annual-report filings. • Administer director and officer (D&O) questionnaires and conflict-of-interest/independence disclosures. • Own the contract lifecycle: intake, tracking, routing for review and signature, execution, organized storage, and monitoring of renewals, expirations, and key obligation dates. • Maintain the contract database / contract-lifecycle-management (CLM) system and keep it accurate and current. • Prepare, organize, and assist in redlining standard agreements (e.g., NDAs, vendor and services agreements) under attorney supervision. • Coordinate with outside counsel; manage legal files, matter tracking, and legal-invoice processing. • Support policy administration, recordkeeping, and general compliance workflows. • Prepare and file Section 16 reports — Forms 3, 4, and 5 — through the SEC's EDGAR system for directors, officers, and other reporting persons, ensuring strict compliance with filing deadlines (generally two business days for Form 4).

🎯 Requirements

• 10+ years of experience supporting executives as an executive assistant, combined with paralegal or corporate / legal administrative experience. • Working knowledge of corporate governance practices and board support. • Familiarity with SEC Section 16 reporting and the EDGAR filing process. • Demonstrated experience with contract management and document handling. • Exceptional confidentiality, discretion, and professional judgment. • Excellent written and verbal communication, organization, and attention to detail. • Proficiency with Microsoft Office (or Google Workspace), Workiva and comfort learning board-portal and CLM tools.

🏖️ Benefits

• Health, Dental & Vision Insurance • Health Savings Account • Disability and Life Insurance • 401K Plan • Paid Time Off, Holidays