Executive Assistant, Travel

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🕒 October 11, 2025

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Teams Squared

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2023

🏢 Enterprise

🤝 B2B

Legal • Enterprise • B2B

Teams Squared is an Alternate Legal Service Provider (ALSP) that connects law firms and legal teams with top-tier legal professionals from emerging markets. By leveraging a network of highly qualified remote legal talent, Teams Squared helps firms improve efficiency and reduce costs in areas such as commercial law, corporate law, litigation, and e-discovery. The company is committed to quality, reliability, and effective communication, ensuring that clients can access skilled legal resources while focusing on core legal tasks.

📋 Description

• Provide high-level executive support including email and calendar management, inbox prioritization, scheduling, and travel coordination • Act as a key liaison between the executive and team members, ensuring smooth information flow and task follow-through • Manage business operations including SOP creation, CRM/data oversight, invoicing support, and vendor communications • Lead project tracking and task delegation through tools such as ClickUp, Notion, or Asana • Proactively identify gaps or inefficiencies and implement systems to improve productivity • Maintain confidentiality and professionalism in handling sensitive information • Oversee special projects and administrative workflows to ensure timely execution • Prepare reports, summaries, and communication briefs for leadership

🎯 Requirements

• 3+ years of experience as an Executive Assistant, Virtual Assistant, or Operations Manager, preferably in a remote setting • Exceptional organizational and multitasking skills with the ability to manage shifting priorities independently • Proven experience using productivity tools such as Google Workspace, Slack, Zoom, ClickUp, Notion, or similar • Strong written and verbal communication skills; capable of representing the executive with polish and professionalism • Comfortable managing business systems, vendor relationships, and CRM tools • Strategic mindset with a get-things-done attitude; not just a task taker, but a problem solver • Experience working in a startup or entrepreneurial environment is a plus

🏖️ Benefits

• 100% remote work opportunity • Competitive foreign currency compensation • Exposure to entrepreneurial operations and cross-functional business management • Ongoing professional development • Work in a fast-paced, collaborative, and supportive remote team environment