Executive Assistant – Operations Coordinator

🔥 0 minutes ago

🌐 Brazil, El Salvador, +4 more countries – Remote

🇧🇷 Brazil – Remote 🇸🇻 El Salvador – Remote 🇭🇳 Honduras – Remote 🇳🇮 Nicaragua – Remote 🇬🇹 Guatemala – Remote 🇲🇽 Mexico – Remote

⏱ Part Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 16%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Teamswell

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2021

🎯 Recruiter

👥 HR Tech

🤝 B2B

Recruitment • HR Tech • B2B

Teamswell is a nearshoring and talent-placement company that connects US companies with vetted, bilingual professional talent from Latin America. They provide end-to-end hiring services — sourcing, cognitive and language screening, cultural fit assessment, onboarding, payroll, compliance, and HR support — so hires function as full team members working in US time zones. Teamswell places roles across engineering, data & AI, security & IT, product, design, marketing, finance & admin, and customer operations, emphasizing quality, cost savings, and real-time collaboration.

📋 Description

• Manage the founder’s priorities, track open tasks and commitments, coordinate meetings, prepare briefs, and ensure important follow-ups are completed on time. • Prepare invoices, follow up on outstanding payments, track expenses, support monthly reconciliations, and coordinate with accountants and vendors across multiple countries. • Manage contract templates, coordinate reviews and signatures, maintain records, and track agreements through completion. • Follow up with clients and business partners, maintain accurate CRM records, coordinate vendors, and support recruitment activities as needed. • Conduct research, assist with travel arrangements, identify workflow improvements, and use AI tools to automate repetitive tasks and improve efficiency.

🎯 Requirements

• Proven experience as an Executive Assistant, Operations Coordinator, or in a similar role supporting leadership. • Excellent organizational and prioritization skills, with the ability to manage multiple tasks and bring them to completion independently. • Strong follow-through, proactive communication, sound judgment, and attention to detail. • Experience with administrative finance tasks such as invoicing, payment tracking, and expense management. • Comfortable using CRM platforms, productivity tools, and AI tools in daily workflows. • Advanced English communication skills, both written and verbal. • Reliable internet, a suitable computer, and a quiet, professional remote workspace. • Ability to commit to 20 hours per week, including the required morning availability in U.S. Central Time. • Preferred Qualifications: Experience with contracts, international vendors, sales operations, customer success, or business development support.