Executive Virtual Assistant, AI

Job not on LinkedIn

🔥 0 minutes ago

🇧🇷 Brazil – Remote

⏱ Part Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 11%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Workana

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2012

👥 HR Tech

🏪 Marketplace

🎯 Recruiter

💰 Series C on 2024-02

HR Tech • Marketplace • Recruitment

Workana is a leading platform in Latin America that connects businesses with remote talent across various disciplines. With over a decade in the market, Workana specializes in providing businesses with pre-selected and certified developers and freelancers for specific time periods or project-based tasks. The platform supports hiring in diverse fields such as IT & Programming, Design & Multimedia, Writing & Translation, and more, offering payment flexibility in local currencies or USD. Workana ensures satisfaction with protected payments and a satisfaction guarantee, aiming to grow businesses quickly and sustainably by leveraging the best remote talent available.

📋 Description

• Manage the professional calendar, coordinating meetings, consultations, mentoring sessions, speaking engagements, and other commitments while avoiding scheduling conflicts. • Prepare, format, and organize business proposals, presentations, and documents. • Support the organization of speaking engagements and events, including contacting clients, registering vendors, and scheduling briefing meetings. • Follow up with clients, contacts, partners, and administrative requests. • Organize and filter emails, messages, and requests, identifying priorities and tracking outstanding items. • Support the management of mentoring programs by centralizing communication with participants and volunteers. • Create checklists, track deadlines, and ensure activities progress as planned. • Coordinate flight bookings and other aspects of business travel. • Manage the issuance of invoices and other administrative documents in coordination with the responsible parties. • Use artificial intelligence tools and implement automations to optimize recurring tasks.

🎯 Requirements

• Previous experience as a virtual assistant, executive assistant, or in similar administrative roles. • Hands-on experience with artificial intelligence and automation tools applied to administrative tasks. • Excellent organizational skills, attention to detail, and ability to manage multiple priorities. • Strong written and verbal communication skills for interacting with clients, partners, and program participants. • Ability to work independently, anticipate needs, solve problems, and follow up on tasks without constant supervision. • Brazilian nationality and fluency in Portuguese. • Knowledge of English. • Experience supporting consultants, mentors, or professional services firms. • Experience organizing speaking engagements, events, or mentoring programs.

🏖️ Benefits

• Work arrangement: 100% remote • Work schedule: 20 hours per week