Administrative Assistant, QuickBooks

🔥 0 minutes ago

🇻🇪 Venezuela – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

📋 Administrative Assistant

👻 Ghost score 25%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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The A Career

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2022

📚 Education

👥 B2C

Education • B2C

The A Career is an online learning platform that teaches architects, designers, and engineers practical, job-ready skills to obtain remote work. It offers 100% online courses focused on professional tools and standards (examples: Civil 3D for US subdivisions, furniture design and manufacturing, NYC building code and urban form, plumbing and fire protection budgeting) plus resources like ebooks, a podcast, and career support to help students build portfolios and access remote job opportunities. Courses are sold directly to individuals and emphasize applied projects aligned with industry standards.

📋 Description

• Provide comprehensive administrative support to the team • Enter and categorize daily financial transactions, expenses, and vendor bills in QuickBooks • Create, send, and track client invoices and process incoming payments • Support month-end reconciliations, receipt organization, and basic financial reporting • Manage incoming phone calls, emails, and physical or digital correspondence • Maintain organized digital filing and record-keeping systems • Coordinate office supplies, vendor relationships, and general office needs • Assist leadership with calendar management, meeting scheduling, and travel arrangements • Serve as a professional point of contact for clients and vendors • Assist with special projects, team onboarding logistics, and company document preparation

🎯 Requirements

• Advanced English knowledge required • QuickBooks mastery, including QuickBooks Online/Desktop • Experience managing daily financial workflows and transaction logs • Experience generating and processing client invoices and monitoring accounts receivable • Experience managing accounts payable, vendor bills, and digital receipts • Experience reconciling monthly bank statements and credit card accounts • Experience compiling Profit & Loss and aging reports • Microsoft Excel and Google Sheets proficiency, including formulas, filtering, and formatting • Calendar management and executive scheduling experience • Google Drive and OneDrive digital filing systems experience • Experience with multi-line phone systems, Slack/Teams, and high-volume corporate email • Proficiency with Google Drive, Gmail, Docs, Sheets, Microsoft Word, Excel, Hubstaff, Zoom, and QuickBooks • Professionalism, communication, proactiveness, analytical skills, teamwork orientation, organization, attention to detail, risk identification, prioritization, and compliance • Must have own computer with internet access • Must be comfortable using Hubstaff time tracking software • Must submit a 1.5–2 minute voice note in English during screening

🏖️ Benefits

• Remote work • Monthly payments via Papaya Global or Payoneer • Flexible payment options • Work-from-home computer and internet access (candidate-provided) • Hubstaff time tracking software