Executive Assistant

Job not on LinkedIn

🔥 1 hour ago

🇳🇿 New Zealand – Remote

💵 NZ$87.5k - NZ$105k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 0%

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The Swiftest

WebsiteLinkedInAll Job Openings

2 - 10 employees

Founded 2020

🛡️ Insurance

🏪 Marketplace

👥 B2C

💰 $250k Early Stage VC on 2021-04

Insurance • Marketplace • B2C

The Swiftest is a consumer-focused online insurance comparison and research site. It helps users quickly get and compare quotes for car, pet, travel, life, and renters insurance by aggregating options from top providers and ranking policies with its proprietary SwiftScore™ algorithm (which weighs price, coverage value, claims reliability, and customer experience). The Swiftest is remote-first, emphasizes unbiased, independent recommendations (companies cannot pay to appear in rankings), is free for users (it may earn referral/advertising fees when policies are purchased), and also publishes data-driven research and guides related to travel and insurance.

📋 Description

• Manage the calendar and inbox by prioritizing requests, coordinating meetings, directing inquiries, and protecting focused work time. • Prepare leadership meetings by gathering reports and updates, organizing agendas, and ensuring materials are ready. • Track decisions and commitments through meeting notes, responsibility and deadline documentation, follow-up, and escalation of items needing attention. • Gather cross-department information and create clear, concise decision summaries. • Coordinate relationships with insurers, referral partners, and other key contacts, including meetings, materials, and next steps. • Support internal projects by maintaining timelines, coordinating tasks, and reporting progress and obstacles to the business leader. • Assist with hiring and onboarding by scheduling interviews, organizing feedback, and coordinating onboarding activities. • Maintain accessible records, documents, and processes while handling sensitive information discreetly. • Own coordination and administrative follow-through while relevant leaders retain business decisions and team management.

🎯 Requirements

• Previous experience as an Executive Assistant (or similar role) supporting a senior leader. • Strong organizational skills and reliable follow-through across competing priorities. • Excellent written and verbal communication. • Sound judgment about what you can handle independently and what needs to be escalated. • Confidence following up with colleagues, including senior team members, professionally and respectfully. • The ability to anticipate needs, spot missing information, and take initiative. • Comfort with calendars, email, spreadsheets, shared documents, and task-management tools. • Discretion when handling confidential business, employee, and client information. • Experience in insurance or professional services is helpful but not essential.

🏖️ Benefits

• Performance bonuses • Fully remote position • Flexible work environment • Opportunity to help build a category-leading consumer brand

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