Estimating & Project Administrator

Job not on LinkedIn

🔥 1 hour ago

🇵🇭 Philippines – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

👷‍♀️ Project Manager

👻 Ghost score 16%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.Why this score:

• Just posted.
• Jobs at this company usually fill in 29 days.
• No salary listed.

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Twoconnect

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 2018

🏥 Healthcare

⚖️ Legal

📦 Logistics

Healthcare • Legal • Logistics

Twoconnect is an outsourcing service provider specializing in tailored and scalable offshore staffing solutions for businesses in Australia and New Zealand. They offer expert HR consulting, talent sourcing, onboarding, and performance management to help companies build dedicated offshore teams in various industries, including accounting, IT, healthcare, and retail. With a focus on long-term partnerships, Twoconnect streamlines the recruitment and management of remote staff to enhance operational efficiencies and reduce costs.

📋 Description

• Review requests for quotation and tender documentation; establish electronic folders, working files, registers, and administrative controls. • Prepare equipment and costing sheets, tender templates, reference information, and supporting documentation for estimators. • Review customer terms, conditions, and contract documentation; identify departures from company requirements. • Prepare recommended spare-parts lists for pumps and equipment for estimator review. • Maintain tender and project files in SharePoint with consistent naming and version control. • Support tender administration, submission requirements, schedules, registers, and other non-engineering proposal activities. • Compile post-award customer documentation, including manuals, lubrication schedules, data sheets, pump curves, spare-parts information, and supplier records. • Source current approved technical documentation from suppliers and internal libraries. • Format, assemble, and quality-check documentation against customer specifications, contract requirements, and submission dates. • Submit documentation for technical review and incorporate required changes before external release. • Create and manage package tasks in Microsoft Planner, monitor due dates, and prioritise work against deadlines. • Coordinate with estimators, operations personnel, suppliers, and stakeholders to resolve missing information and deadline risks. • Manage multiple tenders and awarded projects independently while maintaining progress records. • Build knowledge of pumps, mechanical equipment, spare parts, and estimating processes. • Contribute to improvements in tender and documentation workflows. • Perform other position-level duties as required.

🎯 Requirements

• Bachelor’s degree in Mechanical Engineering, Engineering Technology, Project Management, Business Administration, or a related discipline is essential. • Minimum 3 years’ experience in project administration, tender support, estimating support, engineering administration, or a similar technical coordination role is essential. • Ability to interpret structured tender documents, customer requirements, terms and conditions, and technical information. • Proficiency in Microsoft 365, including Excel, Word, Teams, SharePoint, and Planner. • Strong document formatting, file management, naming, version-control, and data-quality skills. • Exceptional attention to detail and ability to identify missing, inconsistent, or inaccurate information before submission. • Strong organisational and time-management skills, with ability to manage concurrent tenders, projects, and customer deadlines. • Ability to work remotely and independently, take ownership of assigned tasks, and communicate when support or clarification is required. • Strong written and verbal communication skills and ability to coordinate with estimators, suppliers, operations teams, and other stakeholders. • Experience supporting requests for quotation, tenders, proposals, equipment schedules, costing templates, or post-award documentation is highly regarded. • Mechanical aptitude or experience supporting pumps, rotating equipment, mining, industrial, manufacturing, or engineering operations is highly regarded. • Experience compiling manuals, data sheets, equipment schedules, spare-parts lists, or customer-facing technical documentation is highly regarded. • Motivation to build technical product knowledge and potentially progress into estimating or broader project-support responsibilities is highly regarded.

🏖️ Benefits

• Work from home • Mon - Fri: 7:00 AM – 4:00 PM PHT (adjustments will be made for daylight saving time) • HMO with 2 free dependents and medical reimbursements • Government-mandated benefits • Opportunities to work with leading companies in Australia and beyond • Training programmes for career development • Engaging company outings, team activities and wellness sessions • Supportive, inclusive culture • Dedicated managers focused on your growth and success • Competitive pay and benefits • Additional entitlements • Structured career development programs • Equal opportunity and inclusive workplace

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