Junior Project Coordinator

Job not on LinkedIn

🔥 2 minutes ago

Apply Now

Find Similar Remote Jobs

Set Up Email Alert For New Jobs

📊 Check your resume score for this job

Improve your chances of getting an interview by checking your resume score before you apply.

Upload Resume

USRA

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 1969

🚀 Aerospace

🔬 Science

📚 Education

Aerospace • Science • Education

USRA is the Universities Space Research Association, a nonprofit research organization that advances space- and aeronautics-related science and technology while managing research institutes and NASA partnerships. It conducts and supports research across astronomy & astrophysics, heliophysics, lunar and planetary science, Earth sciences, aeronautics, low-gravity and space technology, and operates facilities (e. g. , airborne sensor and quantum AI labs) and mission hardware/instrumentation programs. USRA also runs education and workforce development, internships, scholarships, and university engagement to further STEM education and train the next generation of scientists and engineers.

📋 Description

• Provide day-to-day administrative and project coordination support for ONR internship, outreach, website, and Naval STEM coordination activities. • Assist with SEAP, NREIP, Naval Horizons, short-term internship, and related Naval STEM program operations, including applicant, participant, mentor, laboratory, stipend, and outreach support activities as assigned. • Maintain accurate program trackers, rosters, calendars, action-item logs, meeting notes, files, and SharePoint/Teams repositories to support efficient program execution. • Support scheduling, meeting coordination, agenda preparation, note-taking, follow-up tracking, and distribution of program communications to internal and external stakeholders. • Assist with collecting, organizing, and quality-checking program data used for status reports, dashboards, financial tracking inputs, stipend administration, outreach records, and contractual deliverables. • Provide customer-service oriented support to students, families, mentors, DON laboratories, Naval STEM stakeholders, and ESTech team members by routing inquiries, tracking responses, and escalating issues when needed. • Support Naval STEM outreach logistics, including conference, career fair, competition, and family STEM event coordination; outreach material tracking; shipping support; and coordination with Naval sites. • Assist with Naval STEM website content coordination by collecting updates, checking information for completeness, and routing materials for review and approval. • Prepare, edit, organize, and file correspondence, spreadsheets, briefings, reports, outreach materials, and other program documents using Microsoft Office 365 tools.

🎯 Requirements

• Bachelor’s degree in a related field with one to two years of experience with high-volume administrative duties OR associate degree and at least five years of experience with high-volume administrative duties. • Experience supporting administrative, project coordination, customer service, records management, scheduling, data tracking, or program operations activities. • Experience with Government, DoD, or DON internship programs is desired. • Certified Associate in Project Management (CAPM) certification or training is desired. • Strong organizational skills, time management, attention to detail, and ability to manage multiple administrative tasks and deadlines. • Strong written and verbal communication skills, including the ability to prepare clear emails, notes, trackers, and status updates. • Proficiency with Microsoft Office 365, including Word, PowerPoint, Outlook, SharePoint Online, Teams, and Excel. • Ability to hold a current SECRET clearance or obtain a SECRET clearance prior to award, as required by the PWS.