Property Manager Assistant

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VA4U

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 2023

🤝 B2B

🎯 Recruiter

B2B • Recruitment

VA4U is a provider of offshore virtual assistant and remote professional services focused on supporting Australia and New Zealand businesses. They offer a wide range of specialist virtual assistant roles—property management specialists, sales support, executive assistants, bookkeepers, finance professionals, legal administrators/paralegals, marketing design specialists, tradie assistants and other administrative and specialist support—positioning themselves as a trusted offshore partner that helps clients scale, reduce administrative burden, and improve productivity. The company emphasizes partnership, reliability, proactive problem-solving, and secure handling of client data.

📋 Description

• Assist the Property Manager with day-to-day operations and administrative tasks. • Coordinate with tenants, landlords, vendors, and tradespeople regarding maintenance requests, inspections, and lease matters. • Prepare and manage property-related documents including leases, Form 6s, entry/exit reports, notices, contracts, and correspondence. • Maintain accurate and up-to-date records across property management systems and CRMs. • Respond to tenant and client inquiries professionally and in a timely manner. • Manage property listings, advertise vacancies, coordinate open homes, and assist with tenant screening processes. • Monitor rent arrears, invoice processing, payment tracking, and follow-up communications. • Assist with routine inspections, maintenance scheduling, and compliance tracking. • Support inbox and calendar management for the Property Manager. • Utilize Australian property management tools and platforms to streamline operations and reporting. • Assist with ad hoc administrative tasks and special projects as required.

🎯 Requirements

• Proven experience working in Australian Property Management as a Property Management Assistant, Leasing Assistant, or similar role. • Strong understanding of Australian property management processes and legislation across QLD, NSW, VIC, WA, or SA is highly preferred. • Experience using AILO and other AU property management systems is required. • Excellent communication skills, both written and verbal. • Strong attention to detail and ability to multitask effectively. • Highly organized with strong time management skills. • Ability to work independently with minimal supervision in a remote environment. • Professional, proactive, and customer-service oriented.

🏖️ Benefits

• Company events • Opportunities for promotion • Pay raise • Work from home