Veeva Systems
SaaS • Healthcare Insurance • Pharmaceuticals
Veeva Systems is a cloud-computing company focused on the global life sciences industry. It provides software, data, and consulting services to streamline research and development, quality management, regulatory operations, and commercial processes. Veeva's solutions encompass clinical trials, regulatory submissions, drug safety management, and commercial execution to support life sciences enterprises in their mission to improve and extend life.
Travel Coordinator – Program/Event
Job not on LinkedIn
October 17
🍂 Massachusetts – Remote
💵 $22 - $28 / hour
⏰ Full Time
🟢 Junior
🟡 Mid-level
🎪 Events
🚫👨🎓 No degree required
🦅 H1B Visa Sponsor
Veeva Systems
SaaS • Healthcare Insurance • Pharmaceuticals
Veeva Systems is a cloud-computing company focused on the global life sciences industry. It provides software, data, and consulting services to streamline research and development, quality management, regulatory operations, and commercial processes. Veeva's solutions encompass clinical trials, regulatory submissions, drug safety management, and commercial execution to support life sciences enterprises in their mission to improve and extend life.
📋 Description
• Booking travel - arrange and book travel for HCPs, including flights, hotels, ground transportation, etc. • Itinerary Management- creating detailed, accurate travel itineraries and communicating them to the HCPs • Compliance - ensuring all travel arrangements adhere to the company's travel policies, budget constraints, and industry regulations (e.g., visa/passport requirements, health advisories) • Database management - manage promotional educational programs within the proprietary system • Budget management - assisting customer representatives with their program planning budget to ensure they meet customer business rules and guidelines • Frequent daily communication with sales representatives and faculty as needed • Ensuring all event materials are complete and accurate • Work closely with other team members to ensure successful execution of events and travel • Adherence to various policies (i.e., confidentiality, sensitive communication, intellectual property) • Effectively manage a high volume of events while also responding to emails and phone calls • Manage and monitor a high volume of emails daily. • Cover after-hours phone line 5pm-midnight on a rotated basis (weeks selected by coordinator)
🎯 Requirements
• High School diploma or equivalent; College Degree Preferred • 1-2 years experience in field or related area (Travel Agency, Sales, Hospitality, Pharmaceutical, Medical Industry, and Customer Service) • Pharmaceutical Speaker Bureau experience is a plus • Pharmaceutical Event Planning experience is a plus • Strong analytical and problem-solving skills • Professional and clear oral and written communication and etiquette skills to successfully manage high phone and email volume • Demonstrate ability to work in a fast-paced environment, changing planning activities and/or multitasking often to meet fluctuating customer /company priorities • Proficiency in MS Office, Word, Excel (e.g., financial calculations, pivot tables, VLOOKUP’s), and Gmail preferred
🏖️ Benefits
• Medical, dental, vision, and basic life insurance • Flexible PTO and company paid holidays • Retirement programs • 1% charitable giving program
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