Executive Assistant

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VentureCopilot

WebsiteLinkedInAll Job Openings

1 - 10 employees

Founded 2024

🤝 B2B

🎯 Recruiter

B2B • Recruitment

VentureCopilot is a B2B service that connects founders and fast-growing startups with elite, timezone-aligned remote executive assistants (“Copilots”). They recruit, rigorously vet, and train talent through an intensive four-week program and provide ongoing upskilling, matching candidates within days and handling onboarding, project coordination, inbox and calendar management, SOP creation, and AI-enabled operational workflows to save founders 20+ hours per week at a fraction of the cost of domestic hires.

📋 Description

• You're the operational backbone for the founder you support • Blend executive support with operational coordination • Act as the central hub that keeps communication, tasks, and projects moving forward • Streamline your business leader's workflows so their time and priorities are protected • Maintain operational visibility across every task, project, and commitment • Support faster, better decision-making • Improve productivity by keeping systems and dashboards organized • Strengthen accountability and alignment across the team • Manage your founder's calendar, scheduling, and daily priorities across time zones • Coordinate travel logistics: flights, accommodations, transport, and meetings • Organize internal and external meetings • Handle professional and occasional personal administrative tasks • Keep the founder's schedule aligned with what matters most • Act as the central coordinator for key tasks and projects • Track priorities, deadlines, and deliverables across the team • Follow up with people to make sure commitments get done • Spot blockers and risks early, and escalate proactively • Maintain operational visibility so the team stays aligned and productive • Maintain and optimize the founder's workspace (Notion, ClickUp, or similar) • Track project updates, task ownership, and company-wide priorities • Keep documentation and workflows current as the business evolves • Support the founder in maintaining a clear operational dashboard • Turn meeting discussions into structured, owned tasks • Join calls to capture action items and summarize key outcomes • Brief the founder on takeaways, priorities, and next steps • Facilitate team access to the founder for decisions and approvals • Help with onboarding logistics for new team members • Support process improvements as the company grows

🎯 Requirements

• 2+ years in executive assistance, operations coordination, or chief-of-staff style support • Proven experience managing calendars, travel logistics, and complex scheduling • Exceptional organization and task management, with the ability to juggle multiple priorities • Excellent written and spoken English • Professional, and comfortable interacting with senior leaders • Proactive, anticipatory, and solutions-oriented • Comfortable managing up and holding a team accountable • High attention to detail and discretion with sensitive information • Confident on professional calls and video meetings • Wants a long-term role, not a short project • Experience supporting founders or executives in startups or small high-growth teams (nice-to-have) • Familiarity with operational documentation and knowledge management systems (nice-to-have) • Experience with AI productivity tools or automation platforms (nice-to-have) • Additional languages such as French or Arabic (nice-to-have) • Background in operations, project coordination, or chief-of-staff work (nice-to-have)

🏖️ Benefits

• Work with global founders from wherever you are in the region • Free 4-week AI-ready training that levels you up before day one • A long-term home, not a gig, with a founder who values your judgment • Real impact and growth, working one on one with people who shape where the business goes • Flexible, remote work built around doing great work • Competitive pay