Senior Executive Assistant

🔥 0 minutes ago

🇪🇺 Europe – Remote

⏰ Full Time

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 12%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Veta Virtual

WebsiteLinkedInAll Job Openings

11 - 50 employees

💼 Consulting

⚖️ Legal

🏥 Healthcare

Consulting • Legal • Healthcare

Veta Virtual is a company specializing in virtual receptionist and virtual assistant services. They provide a range of services including phone answering, inbound and outbound call management, appointment scheduling, and call overflow handling. Their services are designed to convert callers into clients by delivering personalized experiences through dedicated live receptionists. Veta Virtual works across various industries, including legal, accounting, and medical, helping businesses maintain a professional image, improve customer service, and free up internal resources. The company emphasizes human interaction with 100% real human receptionists who integrate seamlessly with existing phone providers, offering a cost-effective solution compared to hiring full-time staff.

📋 Description

• Provide daily administrative support to the founder and COO • Manage and coordinate complex calendars, meetings, appointments, and events • Coordinate meeting logistics, including rooms, virtual links, materials, and attendee communication • Prepare leadership for meetings, appointments, and commitments through schedule monitoring and reminders • Draft, format, proofread, and organize correspondence, presentations, reports, and other materials • Maintain organized, current electronic files, records, and executive documentation • Coordinate domestic and international travel, including flights, hotels, ground transportation, and itineraries • Manage expense reports, receipts, reimbursements, and corporate card reconciliation • Prepare agendas and meeting materials, take notes, and track action items and follow-ups • Coordinate meetings and communications across departments, partners, vendors, and stakeholders • Assist with visitors, meetings, meals, events, and other business activities • Support special projects and administrative initiatives assigned by leadership • Serve as a professional point of contact for internal and external stakeholders • Partner with HR, finance, legal, IT, and operations on leadership-related requests • Handle confidential business and personnel information with discretion

🎯 Requirements

• 2 to 5 years of experience in an administrative, executive support, or office coordination role, ideally supporting senior leaders or executives • Exceptional organizational and time management skills • Excellent written and verbal communication skills • Strong attention to detail • Ability to exercise discretion and maintain confidentiality with sensitive business and personnel information • Ability to anticipate needs, spot issues early, and follow through independently • Comfort working in a fast-paced environment where priorities can shift quickly • Proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams • Experience coordinating complex calendars and business travel preferred • Comfort and proficiency using AI tools for drafting, organizing, and day-to-day productivity is a strong plus • Must currently be based in Latin America (LATAM) or Europe • Professional home setup

🏖️ Benefits

• Competitive monthly compensation in USD • 15 paid vacation days per year • All U.S. federal holidays • 100% remote work from anywhere in LATAM or Europe • Professional home setup • Fast-paced, high-growth environment in the global fintech and cryptocurrency industry • Collaborative, high-trust culture through Veta Virtual and its client • Short two-minute video question as part of the screening process