Sales Trust Administrator

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🕒 June 12

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VirtualStaff365

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2009

🤝 B2B

☁️ SaaS

👥 HR Tech

B2B • SaaS • HR Tech

VirtualStaff365 is a Melbourne-based company specializing in virtual staff outsourcing solutions. They help Australian businesses save time and reduce staffing costs by providing professional and cost-effective offshore staffing solutions from the Philippines and South Africa. VirtualStaff365 offers a wide range of virtual assistant services, including customer service, data entry, graphic design, web and software development, and more. Their solutions enable businesses to increase operational efficiency and scale quickly while offering a no-risk guarantee.

📋 Description

• Process sold property files by entering sales details into Box+Dice (CRM & Trust Account Software). • Save signed contracts and sales documentation into OfficeTech. • Confirm deposit funds held in trust and liaise with solicitors as required. • Send signed contracts to solicitors and maintain accurate filing. • Prepare draft account sales, follow up on settlements, and send confirmations. • Ensure trust account transactions comply with industry regulations. • Collaborate with internal and external stakeholders to ensure smooth settlements.

🎯 Requirements

• Previous experience in real estate trust accounting or sales administration • Strong understanding of property sales processes and settlements • Experience working with CRM or trust accounting systems (Box+Dice preferred) • High attention to detail with strong accuracy in financial and legal documentation • Ability to manage end-to-end contract and settlement administration • Strong organisational and time management skills • Confident written communication for liaising with solicitors and stakeholders • Ability to follow structured compliance and audit requirements • Strong sense of accountability and confidentiality when handling trust funds

🏖️ Benefits

• ​Permanent work-from-home set-up • Dayshift (Australian business hours) • Full Time • HMO • Annual leave • Christmas Bonus equivalent to 1 month's wage (pro-rata)