Executive Administrative Assistant

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🕒 March 27

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Virtual Staffing Careers

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

🤝 B2B

⚕️ Healthcare Insurance

🎯 Recruiter

B2B • Healthcare Insurance • Recruitment

Virtual Staffing Careers is a staffing agency that connects legal and medical professionals with U. S. law firms and healthcare providers, allowing them to work remotely from anywhere in the world. Founded in 2018, the agency emphasizes flexibility and career growth for its candidates, providing a personalized hiring process that includes screening, assessment, and training to ensure optimal placement. They specialize in a wide range of roles, including legal assistants, paralegals, attorneys, and various health practitioners, facilitating a work-from-home lifestyle that caters to the evolving needs of modern professionals.

📋 Description

• Monitor and manage emails, client communications, and internal channels (including chats and Zingle) • Assist in drafting, reviewing, and responding to emails • Perform data entry and maintain accurate records across systems • Schedule messages, reminders, and follow-ups, ensuring timely confirmations • Support staffing managers with event-day logistics (check-ins and check-outs) • Prepare and send client quotes using existing workflows and tools • Schedule and manage follow-up communications with clients • Draft and prepare contracts as required • Work extensively with Zoho One (especially Books and CRM) to manage and streamline operations • Support sales pipeline management and client follow-ups • Handle advanced CRM and contract management tasks • Provide broader administrative and executive support • Assist with basic marketing tasks and process documentation • Identify opportunities to improve workflows and operational efficiency

🎯 Requirements

• Bachelor’s degree in Business Administration, Management, or a related field (preferred) • 1–3 years of experience in operations, administration, or a similar role • Strong written and verbal communication skills • Experience with CRM systems, preferably Zoho One (Books & CRM) • Excellent organizational and multitasking abilities