Personal Assistant – Life Admin, Digital Organisation

Job not on LinkedIn

🔥 4 hours ago

🇿🇦 South Africa – Remote

⏱ Part Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 22%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

Apply Now

Find Similar Remote Jobs

Set Up Email Alert For New Jobs

📊 Check your resume score for this job

Improve your chances of getting an interview by checking your resume score before you apply.

Upload Resume

VirtuHire

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2019

🎯 Recruiter

👥 HR Tech

☁️ SaaS

Recruitment • HR Tech • SaaS

VirtuHire is a remote recruiting and employer-of-record service focused on connecting businesses with vetted South African talent. The company rigorously vets candidates and provides a curated shortlist, interview scheduling, onboarding, payroll, compliance, and full employee management. It offers a no-fee recruitment process, advertises cost savings versus local hires, and emphasizes English proficiency, university-educated candidates, and industry experience. Metrics provided include clients served, hires made, and a high retention rate. VirtuHire positions itself as a partner handling hiring, EOR services, and HR administration to let clients focus on growth.

📋 Description

• Review, organise and prioritise outstanding personal administration and projects • Create a structured action plan for managing a large backlog of tasks • Break complex or long-standing projects into manageable steps and drive them through to completion • Manage personal email, inbox organisation and correspondence • Organise digital files, documents, cloud storage and personal information • Manage calendars, appointments, reminders and important deadlines • Establish and maintain task-management and productivity systems • Make calls and conduct written outreach on behalf of the individual • Liaise professionally with banks, utilities, insurers, service providers, government institutions and other organisations • Assist with administrative matters across the US, UK and France • Organise passwords, accounts and important digital information securely • Research solutions and service providers where required • Follow up proactively on outstanding matters without needing constant direction • Use modern productivity and AI tools to improve efficiency • Establish sustainable systems that keep personal administration organised over the long term

🎯 Requirements

• Minimum 4–5 years of experience as a Personal Assistant, Executive Assistant, Lifestyle Assistant, Professional Organiser or similar • Demonstrated experience managing personal/life administration, rather than solely corporate administration • Strong organisational and project-management abilities • Excellent written and spoken English • Confident making professional telephone calls and handling external correspondence • Strong digital organisation skills • Experience with email and inbox management, cloud storage, calendars and task-management systems • Comfortable using Google Workspace, Gmail, Notion, Todoist, password managers and AI-based productivity tools • Able to work independently and create structure without requiring detailed instructions • High level of discretion when handling private, personal and potentially financial information • Comfortable working with international organisations and service providers • Able to work with significant overlap into US Eastern Time • French language ability is advantageous • Previous experience handling personal administration in the UK or France is advantageous • Family office, private client, concierge or lifestyle-management experience is advantageous • Experience supporting busy executives, professionals or families is advantageous • Experience assisting individuals through significant life changes or periods of high administrative demand is advantageous