Sales and Business Administrator

Job not on LinkedIn

🔥 0 minutes ago

🇿🇦 South Africa – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

🖥️ Administration

👻 Ghost score 22%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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VirtuHire

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2019

🎯 Recruiter

👥 HR Tech

☁️ SaaS

Recruitment • HR Tech • SaaS

VirtuHire is a remote recruiting and employer-of-record service focused on connecting businesses with vetted South African talent. The company rigorously vets candidates and provides a curated shortlist, interview scheduling, onboarding, payroll, compliance, and full employee management. It offers a no-fee recruitment process, advertises cost savings versus local hires, and emphasizes English proficiency, university-educated candidates, and industry experience. Metrics provided include clients served, hires made, and a high retention rate. VirtuHire positions itself as a partner handling hiring, EOR services, and HR administration to let clients focus on growth.

📋 Description

• Provide comprehensive administrative support to the sales team • Prepare, process and manage customer quotations • Assist with sales enquiries and customer correspondence • Maintain accurate sales records and customer information • Support preparation of sales documentation and related paperwork • Coordinate with sales representatives to process customer requests efficiently • Track outstanding quotations, orders and administrative actions • Ensure timely communication between sales teams, customers and suppliers • Process customer orders and manage purchase orders • Follow up with suppliers regarding outstanding purchase orders and order updates • Track orders and maintain accurate records of order progress • Assist with invoicing administration and supporting documentation • Verify quotations, purchase orders and invoices • Identify and resolve administrative discrepancies • Provide direct administrative support to senior management • Manage professional email correspondence and inbox organisation • Assist with calendar management, diary coordination and meeting scheduling • Prepare business documents, spreadsheets and correspondence • Follow up on outstanding actions and administrative priorities • Coordinate communication with internal teams, suppliers and external stakeholders • Handle confidential business information professionally • Communicate with suppliers regarding orders, quotations and outstanding documentation • Assist with supplier account and vendor-programme administration • Maintain accurate supplier records • Maintain customer information in the CRM system • Update sales records, customer interactions and order information • Organise and maintain electronic filing systems • Prepare Excel spreadsheets, trackers and administrative reports • Support day-to-day operational administration • Independently manage routine sales and business administration within the first 90 days • Reduce the administrative workload of the sales team so they can focus on revenue-generating activities

🎯 Requirements

• Minimum 3 years of experience in sales administration, order processing, business administration, office administration or executive support • Demonstrated experience preparing quotations and processing customer orders • Experience managing purchase orders and following up with suppliers • Strong proficiency in Microsoft 365, particularly Microsoft Outlook, Microsoft Excel, Microsoft Teams and Microsoft Word • Confident using CRM systems and maintaining accurate customer records • Experience providing direct administrative support to a sales team, director or senior management • Strong organisational skills and excellent attention to detail • Ability to manage multiple priorities and deadlines • Excellent written and verbal English communication • Professional and confident when communicating with customers and suppliers • Ability to work independently with minimal supervision • Strong problem-solving skills and a proactive approach to administrative responsibilities • Comfortable working remotely during UK business hours • Advantageous: experience within IT distribution, technology reselling or hardware supply • Advantageous: experience working for a B2B supplier, wholesaler or distribution company • Advantageous: previous experience supporting a UK-based business • Advantageous: familiarity with UK business processes, customer service standards or supplier operations • Advantageous: experience dealing with educational institutions, schools or public-sector procurement • Advantageous: experience managing high volumes of quotations, purchase orders and invoices • Advantageous: experience supporting multiple sales representatives or senior executives • Advantageous: familiarity with supplier or vendor administration processes

🏖️ Benefits

• Fully remote work arrangement • Permanent, full-time employment