Executive Assistant, HubSpot Experience

🔥 0 minutes ago

🇵🇭 Philippines – Remote

💵 ₱70k - ₱75k / month

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 21%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Wing Assistant

WebsiteLinkedInAll Job Openings

501 - 1000 employees

💼 Consulting

📣 Marketing

📦 Logistics

💰 $2.1M Seed Round on 2022-03

Consulting • Marketing • Logistics

Wing Assistant is a company specializing in providing virtual assistant services to businesses worldwide. The company offers a wide range of services including general virtual assistant work, executive assistance, customer service, bookkeeping, and digital marketing. Wing Assistant aims to enhance productivity for startups and enterprise teams by delegating tasks to dedicated virtual assistants, reducing operational load, and enabling businesses to focus on core activities. Their services are accessible via a subscription model, providing flexible and cost-effective solutions compared to traditional hiring methods. Clients benefit from a dedicated assistant model where the assistant works solely for their business, gaining a deeper understanding of their processes over time.

📋 Description

• Create and send statements or invoices, track payments, and record company expenses • Gather data on trends, industry best practices, and publicly available information; prepare findings reports and comparative analyses • Store and organize documents and files • Prepare lead lists or meeting minutes, transcribe audio recordings, prepare payroll information, and organize research notes • Research products, purchase goods, and secure samples • Store, update, and collect information for marketing and sales campaigns through a CRM system • Monitor projects, conduct internal communication, and organize company data • Coordinate team calendars, prevent scheduling conflicts, and ensure clients are prepared and on time for meetings • Prepare itineraries and book hotels, rental cars, and related travel arrangements • Handle incoming calls and make appointment or informational inquiry calls • Reply to emails, follow up on correspondence, organize inboxes, and notify clients about important emails • Synthesize data and content into cohesive reports and presentation slides • Upload videos, manage negative reviews, and maintain account profiles • Upload and enrich exhibitor lists; manage conference data hygiene and organization in Airtable and HubSpot • Use ZoomInfo to enrich contacts at target conference accounts and associate booked meetings with deals • Process closed deals through HubSpot and billing workflows according to documented SOPs • Troubleshoot and unenroll deals when issues arise • Deduplicate companies and contacts weekly and resolve enrichment workflow errors • Apply deal source attribution according to documented SOPs • Perform ad hoc tasks

🎯 Requirements

• Minimum of 5 years of experience as an Executive Assistant to C-levels (CEO, COO etc) • Bachelor's degree or any certificate course (required) • Excellent phone, email, and instant messaging communication skills • Excellent English communication skills, both written and verbal (at least B2 level) • Solid organizational & time management skills • Tech savvy & familiar with current technologies, like desktop sharing, cloud services, and VoIP • Experience with word-processing software and spreadsheets (e.g., MS Office) • Knowledge of online calendars and scheduling (e.g., Google Calendar) • Proactive attitude & willingness to be trained • Able to work on a graveyard shift • HubSpot experience (non-negotiable) • Comfortable working from recorded video SOPs and written documentation • Meets deadlines consistently; communicates proactively if a deadline is at risk • Ability to follow structured processes precisely while flagging inefficiencies • USB headset with noise cancellation feature • Working webcam • Computer with at least 1.8 GHz processor and at least 4GB RAM • Main internet service speed of at least 25 Mbps cable connection • Backup internet service speed of at least 10 Mbps

🏖️ Benefits

• Health Insurance (HMO) • Performance Incentives • Job Security and Stability • Paid Training • Inclusive Culture • Upskilling Opportunities • 100% Work-From-Home • Exceptionally Supportive Team • Opportunities for Career Growth • Fun Work Environment • Holiday & Overtime Pay • Affiliate referral program earning up to $30 if referral is hired