Neurology Medical VA – Patient Care Coordination, Prior Authorization

🔥 1 hour ago

🇵🇭 Philippines – Remote

💵 $10.4k - $12.5k / year

⏱ Part Time

🟡 Mid-level

🟠 Senior

✨ Patient Care

👻 Ghost score 13%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Winning Assistants LLC

WebsiteLinkedInAll Job Openings

51 - 200 employees

💼 Consulting

📣 Marketing

📦 Logistics

Consulting • Marketing • Logistics

Winning Assistants LLC is a staffing and recruiting company that provides virtual assistants from the top 1% of the global talent pool. They specialize in helping doctors, healthcare professionals, and business owners save time, reduce costs, and scale operations with highly skilled, HIPAA-compliant virtual assistants. Their services include admin support, medical office management, marketing, and customer service, allowing clients to focus on growth.

📋 Description

• Pre-chart and prepare patient charts before appointments • Support approximately 3 patients per day, up to 12–15 patients per week • Ensure required test results, labs, imaging, and other relevant information are received and added to patient charts • Coordinate cognitive testing, imaging, and laboratory work across multiple platforms • Handle post-visit patient communication and follow-ups • Track outstanding patient-related tasks and ensure appropriate follow-up • Prepare charts for physician review; the physician completes and signs the note • Coordinate and track care and results without clinical review, triage, or interpretation • Support prior authorization requests for MRIs and diagnostic imaging • Track authorization status and outstanding requirements • Follow the client's established prior authorization workflow • Track patients throughout the four-visit yearly program • Monitor patient progress and send reminders, check-ins, and follow-up communications • Maintain spreadsheets and data trackers for patient progress and outstanding items • Generate superbills for cash-pay patients using the established workflow • Manage spreadsheets and data trackers • Assist with calendar and schedule management • Support email and inbox management • Assist with social media posting and follower engagement • Provide general executive assistant and administrative support as needed • Prioritize clinical and patient-related responsibilities over secondary administrative tasks

🎯 Requirements

• Experience working with an EHR/EMR system • Strong organizational and follow-up skills • Excellent attention to detail when handling patient charts, results, authorizations, and outstanding tasks • Comfortable coordinating multiple patient workflows and testing platforms • Strong patient communication and administrative skills • HIPAA trained and certified • Reliable and consistent, with professional communication • Able to work independently and remain accountable in a remote environment • Proactive in tracking patient follow-ups, outstanding items, and deadlines • Able to communicate professionally and compassionately with patients • Able to build a trusted, professional, long-term working relationship • Charm/CharmHealth experience preferred; similar EHR/EMR experience considered • MRI or diagnostic imaging prior authorization experience highly preferred • Experience with eviCore is a plus, but not required • Previous experience with pre-charting, patient care coordination, test-result tracking, or post-visit follow-up • Experience supporting neurology or similar healthcare workflows • Must speak and write English clearly and professionally • Must have relevant work experience • Must be able to provide an NBI Clearance and/or Local Police Clearance before onboarding • Must be available to attend video meetings with camera on when required • Reliable laptop or desktop computer • Stable high-speed internet connection, minimum 25 Mbps • Noise-canceling headset • Working webcam • Quiet and professional work environment

🏖️ Benefits

• Dedicated HR & Contractor Support Team • Premium VPN Access (Optional) • HIPAA & Cybersecurity Training + Certification (Provided) • Top 1% VA Performance Training • Client-Approved U.S. Holidays • Client-Approved Paid or Unpaid Time Off • Access to Tools & Resources • Optional Performance-Based Incentives • Optional contractor perks and client-approved allowances; these are not employee benefits