Assistant to Vice President

Job not on LinkedIn

November 21

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WorkBetterNow

WebsiteLinkedInAll Job Openings

HR Tech • Recruitment • SaaS

WorkBetterNow is a leading provider of remote talent solutions, specifically catering to small and midsize businesses. The company specializes in connecting clients with pre-screened, highly skilled professionals from Latin America, delivering efficient hiring processes and support without long-term commitments. With a focus on roles such as executive assistants, project managers, and customer service representatives, WorkBetterNow aims to enhance productivity and ease administrative burdens for its clients.

11 - 50 employees

Founded 2018

👥 HR Tech

🎯 Recruiter

☁️ SaaS

📋 Description

• Manage a high-volume, dynamic, cross-time-zone calendar; prevent conflicts and sequence priorities. • Serve as liaison to internal/external stakeholders; draft and triage emails/messages in the executive voice. • Plan end-to-end domestic and international travel: flights, hotels, ground transport, dining, visas, and contingency plans. • Process bills, invoices, reimbursements, and expenses; liaise with accounting/finance and vendors. • Coordinate across the executive’s portfolio (investments, books, podcasts, speaking engagements, and other ventures). • Maintain organized files, contacts, and knowledge bases; ensure information is current, searchable, and secure. • Handle sensitive information with absolute discretion; manage access, permissions, and privacy.

🎯 Requirements

• 3+ years of experience supporting C-level or high-profile executives in fast-paced environments. • Demonstrated excellence in complex calendar operations, high-stakes communications, and global travel. • Exceptional written and verbal communication; ability to write clearly, concisely, and in an executive voice. • Strong business judgment, discretion, and professionalism with VIP stakeholders. • Demonstrated ability to anticipate needs, solve problems quickly, and operate with minimal guidance. • High proficiency with productivity, CRM, finance, and automation tools; eager to learn and implement new systems. • Experience coordinating across multiple businesses, media projects, and external partners. • Additional Requirements: Availability for time-sensitive requests; ability to support across time zones. • Meticulous attention to detail, organization, and follow-through; zero-defect mindset. • Ability to manage multiple priorities and deadlines while maintaining calm and clarity. • Strong financial acumen for invoices, expenses, and vendor management. • Bachelor’s degree or equivalent experience preferred.

🏖️ Benefits

• 100% remote work — enjoy the comfort and flexibility of working from home • 18 paid vacation days + U.S. federal holidays • Paid maternity/paternity leave (up to 2 months with 50% salary coverage after 1 year)