Senior Specialist, Exhibit & Sponsorship Operations

🔥 11 minutes ago

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WorldatWork

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 1958

📚 Education

👥 HR Tech

Education • HR Tech

WorldatWork is a global leader in Total Rewards education and research. The organization provides HR professionals with the skills and credentials that are highly valued in the industry, especially among Fortune 500 companies. With over 65 years of experience, WorldatWork focuses on strategic total rewards programs that aim to attract, retain, and nurture skilled workforces. These programs include employee compensation, benefits, well-being, recognition, and comprehensive strategies for organizational performance. WorldatWork also offers various courses, certifications, and resources to help HR teams grow and succeed.

📋 Description

• Manage the end-to-end exhibitor and sponsorship fulfilment process for assigned events • Serve as the primary operational contact for exhibitors and sponsors throughout the event lifecycle • Administer and maintain the Exhibitor Resource Centre (Map Your Show), including exhibitor portals, floor plans, online listings, and sponsor deliverables • Coordinate sponsorship fulfilment including signage, branding, digital assets, registration allotments, promotional opportunities, sponsored sessions, lead retrieval, and other contracted benefits • Collect, review, and manage exhibitor and sponsor assets including logos, company descriptions, speaker information, session details, and other content for event websites, mobile apps, directories, signage, and digital platforms • Track sponsorship deliverables and provide fulfilment reporting to the Sales team • Develop clear exhibitor and sponsor communications that drive engagement and ensure successful participation • Partner with the Events and Sales teams to develop and maintain exhibit floor plans that maximize attendee engagement and sponsor value • Coordinate exhibitor logistics including booth assignments, move-in/move-out schedules, service kits, exhibitor registration, contractor coordination, and onsite support • Collaborate with decorators, convention centres, hotels, and other vendors to ensure smooth exhibit hall operations • Support development and execution of exhibit hall activations, networking experiences, and traffic-driving programs • Monitor exhibitor participation and recommend enhancements to improve the exhibitor experience and event ROI • Coordinate operational logistics for sponsorships and exhibit-related activities, including signage, audio-visual, catering, staffing, security, and onsite production • Support onsite event execution, troubleshooting, sponsor management, and exhibitor services • Participate in site visits and planning meetings as needed • Assist with event registration operations and attendee support related to sponsorship and exhibit programs • Partner closely with Sales, Marketing, Creative, Content, Finance, and Operations to ensure accurate execution of sponsorship deliverables • Collaborate on exhibitor prospectuses, sponsorship materials, marketing assets, and event communications • Analyse sponsorship and exhibitor metrics and recommend improvements to processes, offerings, and customer experience • Research industry trends and benchmark sponsorship and trade show best practices to support continuous innovation

🎯 Requirements

• Bachelor's degree or equivalent experience • Strong project management and organizational skills with the ability to manage multiple priorities simultaneously • Excellent written and verbal communication skills and a customer-service mindset • Advanced proficiency with Microsoft Office, particularly Excel • Ability to build collaborative relationships across multiple departments and with external partners • Willingness to travel for conferences, site visits, and other event-related activities • Certified in Exhibition Management (CEM) (preferred) • Five or more years of experience managing exhibits, sponsorship fulfillment, or trade show operations for conferences or large-scale events (preferred) • Experience with Map Your Show or similar exhibitor management platforms (preferred) • Experience with Salesforce, event registration systems, and mobile event applications (preferred) • Experience working with conferences featuring 100+ exhibitors (preferred)

🏖️ Benefits

• ongoing professional development training opportunities • health • dental • vision • well-being • health savings • flexible spending • retirement • annual discretionary bonus