Talent Acquisition Coordinator

🔥 21 hours ago

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Zaelab

WebsiteLinkedInAll Job Openings

51 - 200 employees

🤝 B2B

🛍️ eCommerce

☁️ SaaS

💰 $250k Seed Round on 2013-12

B2B • eCommerce • SaaS

Zaelab is a leader in B2B digital transformation, offering enhanced digital experience solutions across industries including manufacturing, distribution, health and life sciences, and high-tech. It specializes in a variety of services such as user experience, content management, configure price & quote, guided selling, product management, and composable commerce. Zaelab partners with major platforms like Salesforce, Shopify, SAP, BigCommerce, Adobe Commerce, and commercetools to deliver optimal B2B, D2C, and marketplace commerce experiences. With the acquisition of Trellis, Zaelab expands its full-service digital agency capabilities to help businesses streamline operations, reduce inefficiencies, and achieve growth in a competitive market landscape.

📋 Description

• Own end-to-end interview scheduling across multiple regions and time zones. • Coordinate calendars for candidates, recruiters, hiring managers, and interview panels. • Schedule recruiter screens, technical interviews, panel interviews, and executive interviews. • Resolve scheduling conflicts and ensure interviews run smoothly. • Serve as the primary scheduling contact for candidates. • Provide timely, professional communication throughout the interview process. • Deliver a seamless and positive candidate experience. • Maintain interview stages and scheduling information within the ATS. • Monitor recruiting inboxes and follow up on interview feedback and scorecards. • Support offer coordination and other recruiting administration as needed. • Help improve recruiting processes and scheduling efficiency. • Identify opportunities to automate administrative tasks and streamline workflows. • Create documentation and best practices that support a scalable recruiting function.

🎯 Requirements

• 1+ years of experience in Recruiting Coordination, Talent Acquisition Coordination, HR Coordination, Executive Scheduling, Recruiting Operations, or a similar administrative role. • Experience scheduling interviews across multiple time zones. • Outstanding organizational skills with exceptional attention to detail. • Strong written and verbal English communication skills (C1 level). • Comfortable interacting with candidates, executives, and senior leaders. • Ability to manage multiple competing priorities in a fast-paced environment. • Highly proactive, resourceful, and able to work independently. • Preferred Qualifications • Experience supporting a recruiting or Talent Acquisition team. • Experience working in consulting, technology, SaaS, or professional services. • Experience with Applicant Tracking Systems (Workable preferred). • Familiarity with Google Workspace, Microsoft Outlook, Slack, Zoom, Microsoft Teams, and scheduling platforms.

🏖️ Benefits

• Unlimited Vacation/PTO • Fully remote and distributed teams • Paid Parental Leave • Ongoing training and education opportunities • 0% Bureaucracy Culture - Focus is on responsibilities, not title