Grants and Contracts Administrator

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🔥 0 minutes ago

🌲 North Carolina – Remote

🌲 North Carolina – Remote

💵 $61k - $98.8k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

🖥️ Administration

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Duke Careers

WebsiteLinkedInAll Job Openings

10,000+ employees

Founded 1924

💼 Consulting

🏥 Healthcare

📚 Education

Consulting • Healthcare • Education

Duke Careers is a platform connected to Duke University's rich legacy, established in 1924. It aims to celebrate the centennial of Duke University while providing resources, stories, and interviews that reflect the university's history, current achievements, and future aspirations. A key focus of Duke Careers is to engage with alumni and the community, showcasing the transformative impact of education and leadership within the university.

📋 Description

• Perform pre-award and post-award activities for assigned units. • Assist faculty and principal investigators with grant and contract proposal development, preparation, and submission. • Ensure applications meet agency and university guidelines, timelines, and deadlines. • Develop budgets and budget justifications; proof budgets for accuracy and inconsistencies. • Prepare, coordinate, and review proposal elements including biosketches and facilities and resources. • Monitor compliance with agency and University regulations and verify financial information and overhead rates. • Review sponsored projects through SPS, ORA, and ORS for compliance and institutional signatures. • Manage assigned portfolios of complex grants and contracts. • Advise principal investigators on budget adjustments, revisions, requirements, and deadlines. • Develop project management plans for review by the PI or senior grants administrator. • Manage budget, reporting, compliance, and sub-recipient timelines throughout the grant or contract lifecycle. • Reconcile monthly budget reports; identify and submit cost transfers and corrections. • Prepare requests for re-budgeting or modifying funded project budgets. • Reconcile and close sub-recipient budgets and obtain sponsor-required reports. • Maintain financial records according to institutional retention guidelines. • Monitor patient-care expense charging, overdrafts, revenue recording, and effort allocation. • Close out funded projects according to University processes and timelines. • Submit reports to the Divisional Administrator or Business Manager when requested. • May supervise grants and contracts assistants and support personnel.

🎯 Requirements

• Bachelor's degree program generally required. • No experience required for candidates with a directly related Bachelor's or Master's degree; otherwise 3 years of relevant experience for the stated tier. • Research Administration Academy (RAA) onboarding training and registration in a learning track within the first 90 days required. • AGM must be completed within 12 months where applicable; RAA and AGM are required for senior and lead tiers. • Maintain required certifications and complete continuing education requirements. • Knowledge of federal rules and regulations relating to research grants and contracts. • Knowledge of Duke University grant and contract policies, procedures, processes, systems, and offices. • Ability to apply federal and University rules to effort allocation and costing for federally funded projects. • Experience with or ability to perform required functions in SPS, R3, grants.duke, and SES. • Understanding of financial processes and controls, including reconciliation. • Proficient computer use and solid working knowledge of Microsoft Office Suite: Word, Access, Excel, and PowerPoint. • Ability to analyze data and formulate conclusions. • Ability to communicate verbally and in writing with all organizational levels. • Ability to manage and prioritize multiple projects and tasks simultaneously. • Ability to create verbal and written reports.

🏖️ Benefits

• Comprehensive and competitive medical and dental care programs • Generous retirement benefits • Family-friendly and cultural programs • Equal opportunity workplace • Reasonable accommodations available upon request