Grants and Contracts Administrator

Job not on LinkedIn

🔥 0 minutes ago

🌲 North Carolina – Remote

🌲 North Carolina – Remote

💵 $61k - $98.8k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

🖥️ Administration

👻 Ghost score 0%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Duke Careers

WebsiteLinkedInAll Job Openings

10,000+ employees

Founded 1924

💼 Consulting

🏥 Healthcare

📚 Education

Consulting • Healthcare • Education

Duke Careers is a platform connected to Duke University's rich legacy, established in 1924. It aims to celebrate the centennial of Duke University while providing resources, stories, and interviews that reflect the university's history, current achievements, and future aspirations. A key focus of Duke Careers is to engage with alumni and the community, showcasing the transformative impact of education and leadership within the university.

📋 Description

• Assist departmental faculty and principal investigators with development, preparation, and submission of grant and contract proposals • Ensure applications and contracts meet agency and university guidelines, timelines, and deadlines • Enter and route proposals for timely review • Reconcile assigned project budgets and prepare complex budget reports • Prepare budget adjustments and corrections for review and approval • Manage and oversee an assigned portfolio of complex grants and contracts • Develop budgets and budget justifications, proofing for inconsistencies and accuracy • Prepare and submit grants and contracts through the pre-award process using sponsor and Duke regulations • Advise faculty/principal investigators on administrative proposal requirements • Assist with internal cost assessment, budget development, and sponsor negotiation • Prepare, coordinate, and review proposal elements such as biosketches, justifications, and facilities and resources • Monitor submission compliance and verify financial information and overhead rates • Review sponsored projects in the Sponsored Projects System for compliance and institutional signatures • Participate in study initiation meetings as needed • Manage assigned projects and financial portfolios • Monitor fiscal performance, identify concerns, and advise on budget adjustments • Monitor proposal status and research protection protocol deadlines • Manage budget, reporting, and compliance timelines throughout the grant or contract lifecycle • Establish sub-recipient financial and reporting requirements and coordinate sub-agreements with ORA • Reconcile monthly budget reports and communicate corrections and adjustments • Identify and submit cost transfers resulting from reconciliation • Prepare and submit re-budgeting and project modification requests • Reconcile and close sub-recipient cost objects and obtain sponsor-required reports • Maintain financial records according to institutional retention guidelines • Monitor patient care expense charging to study cost objects • Manage overdrafts according to unit and institutional guidelines • Ensure proper project revenue recording and apply revenue management standards • Close funded projects according to university processes and timelines • Develop project management plans for faculty/principal investigator or senior administrator review • Make cost-sharing adjustments when needed • Establish SOPs for handling and tracking sponsor payments • Interpret departmental policies and procedures and issue operating instructions • Apply federal and university rules to manage sponsored-award effort • Submit reports to grants and contracts or business administrators when requested

🎯 Requirements

• Bachelor's degree program generally acquired through completion of a bachelor's degree program • No experience required for candidates with a Bachelor's or Master's degree directly related to the position • Successful completion of the Research Administration Academy (RAA) Onboarding Training and registration in a learning track within the first 90 days • Maintain requirements for the assigned level • Maintain certification(s) through continuing education requirements after successful completion of expected training • Ability to analyze data and formulate conclusions • Ability to learn changing technologies related to grants and contracts management • Proficient computer use and solid working knowledge of MS Office Suite (Word, Access, Excel, PowerPoint) • Ability to communicate verbally and in writing with all levels of the organization • Ability to manage and prioritize multiple projects/tasks simultaneously • Ability to create verbal and written reports • Knowledge of federal rules and regulations relating to research grant and/or contract activity • Knowledge of Duke University grant and contract policies and procedures • Knowledge of Duke University processes, systems, and offices related to grant and contract submission and management • Ability to apply federal and university rules to effort allocation for individuals compensated from federal awards • Ability to apply costing rules and regulations to federally funded projects • Experience with/ability to perform required functions in SPS, R3, grants.duke, and SES • Understanding of financial processes and controls, including reconciliation • Pre-award and post-award experience strongly preferred • Certified Research Administrator is a plus • University/institutional experience strongly preferred

🏖️ Benefits

• Comprehensive medical and dental care programs • Generous retirement benefits • Family-friendly and cultural programs • 100% remote work option