Grants and Contracts Administrator

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🔥 0 minutes ago

🏈 Alabama, Arizona, +30 more states – Remote

🏈 Alabama – Remote 🌵 Arizona – Remote 🏄 California – Remote ⛰️ Colorado – Remote 🦌 Connecticut – Remote 🐊 Florida – Remote 🌺 Hawaii – Remote 🌽 Illinois – Remote 🌾 Iowa – Remote 🐎 Kentucky – Remote ⚜️ Louisiana – Remote 🦞 Maine – Remote 🦬 Montana – Remote 🗻 New Hampshire – Remote 🏖️ New Jersey – Remote 🗽 New York – Remote 🌲 North Carolina – Remote 🏈 Ohio – Remote 🌲 Oregon – Remote 🦀 Maryland – Remote 🍂 Massachusetts – Remote 🚗 Michigan – Remote 🏰 Missouri – Remote 🔔 Pennsylvania – Remote ⚓ Rhode Island – Remote 🌴 South Carolina – Remote 🎸 Tennessee – Remote 🤠 Texas – Remote 🍁 Vermont – Remote ⚔️ Virginia – Remote ☕ Washington – Remote 🧀 Wisconsin – Remote

💵 $61k - $98.8k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

🖥️ Administration

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Duke Careers

WebsiteLinkedInAll Job Openings

10,000+ employees

Founded 1924

💼 Consulting

🏥 Healthcare

📚 Education

Consulting • Healthcare • Education

Duke Careers is a platform connected to Duke University's rich legacy, established in 1924. It aims to celebrate the centennial of Duke University while providing resources, stories, and interviews that reflect the university's history, current achievements, and future aspirations. A key focus of Duke Careers is to engage with alumni and the community, showcasing the transformative impact of education and leadership within the university.

📋 Description

• Manage and oversee an assigned portfolio of complex grants and contracts • Assist faculty/PI with development, preparation, and submission of grant and contract proposals • Ensure applications and contracts meet agency and university guidelines, timelines, and deadlines • Develop budgets and budget justifications; proof budgets for inconsistencies and accuracy • Prepare, coordinate, and review proposal elements including biosketches, justifications, and facilities and resources • Advise faculty/PI and study teams on administrative requirements, cost assessments, budget development, and sponsor negotiations • Monitor proposal status and compliance with research protection protocols • Manage project budgets, reporting, compliance timelines, and financial portfolios throughout the grant or contract lifecycle • Reconcile monthly budget reports; identify cost transfers, corrections, and adjustments • Prepare requests for re-budgeting or modifying funded projects • Establish sub-recipient financial and reporting requirements and coordinate sub-agreements • Monitor sponsor and university reporting compliance and maintain financial records • Manage patient care expense charging, overdrafts, project revenue, sub-recipient closeout, and project closeout • Develop project management plans for faculty/PI or senior grants administrator review • Apply federal and university rules to manage effort allocations and costing • Submit reports to grants and contracts leadership when requested

🎯 Requirements

• Bachelor's degree program completion required • No experience required for candidates with a Bachelor's or Master's degree directly related to the position • Institution and/or university setting experience preferred • Pre-award and post-award experience strongly preferred • Successful completion of specified Duke financial, accounting, sponsored research, compliance, human research, budget, and clinical research training within the first six months • Research Administration Academy (RAA) completion expected; employees without RAA training must complete it within 12 months • Maintain required certifications through continuing education • Ability to analyze data and formulate conclusions • Ability to learn changing grants and contracts management technologies • Proficiency with computers and solid working knowledge of MS Office Suite, including Word, Access, Excel, and PowerPoint • Ability to communicate verbally and in writing with all organizational levels • Ability to manage and prioritize multiple projects/tasks simultaneously • Ability to create verbal and written reports • Knowledge of federal rules and regulations for research grants and contracts • Knowledge of Duke University grant and contract policies, procedures, processes, systems, and offices • Ability to apply federal and university rules to effort allocation and federally funded project costing • Experience with or ability to perform required functions in SPS, R3, grants.duke, and SES • Understanding of financial processes, controls, and reconciliation

🏖️ Benefits

• Comprehensive and competitive medical and dental care programs • Generous retirement benefits • Family-friendly and cultural programs • Equal employment opportunity and commitment to diversity, inclusion, belonging, and respectful workplaces • Remote work arrangement with option to be 100% remote