Grants and Contracts Administrator

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Duke Careers

WebsiteLinkedInAll Job Openings

10,000+ employees

Founded 1924

💼 Consulting

🏥 Healthcare

📚 Education

Consulting • Healthcare • Education

Duke Careers is a platform connected to Duke University's rich legacy, established in 1924. It aims to celebrate the centennial of Duke University while providing resources, stories, and interviews that reflect the university's history, current achievements, and future aspirations. A key focus of Duke Careers is to engage with alumni and the community, showcasing the transformative impact of education and leadership within the university.

📋 Description

• Manage a portfolio of complex grants and contracts from pre-award through post-award stages • Assist faculty/PI with development, preparation, and submission of grant and contract proposals • Ensure applications and contracts meet agency and university guidelines, timelines, and deadlines • Develop budgets and budget justifications and coordinate proposal elements for accuracy and completeness • Advise faculty/PI and study teams on administrative requirements, budget development, negotiations, adjustments, and revisions • Manage assigned projects and financial portfolios, including budget, reporting, compliance, reconciliation, cost transfers, and closeout • Establish sub-recipient financial and reporting requirements and coordinate sub-agreements with ORA • Monitor project fiscal performance, overdrafts, revenue, patient care expenses, sponsor payments, and financial records • Develop project management plans and departmental SOPs for sponsor payment handling and tracking • Apply federal and university rules to manage effort allocation and costing for sponsored awards • Submit reports to grants and contracts managers, divisional administrators, or business managers as requested

🎯 Requirements

• Bachelor's degree program required for the role’s minimum qualifications • No experience required for candidates with a Bachelor's or Master's degree directly related to the position • Tiered roles may require 3 or 6 years of relevant experience depending on tier • Strong knowledge of federal rules and regulations for research grants and contracts • Knowledge of Duke University grant and contract policies, procedures, processes, systems, and offices • Ability to analyze data and formulate conclusions • Ability to learn changing grants and contracts management technologies • Proficient computer use and solid working knowledge of MS Office Suite, including Word, Access, Excel, and PowerPoint • Ability to communicate verbally and in writing with all organizational levels • Ability to manage and prioritize multiple projects and tasks simultaneously • Ability to create verbal and written reports • Ability to apply federal and university rules to effort allocation and costing for federally funded projects • Experience with or ability to perform required functions in SPS, R3, grants.duke, and SES • Understanding of financial processes and controls, including reconciliation • Successful completion of specified Duke financial services, research administration, compliance, human research, budget development, negotiation, and industry-funded clinical research training within the first six months of hire • Research Administration Academy (RAA) completion expected; employees without RAA training must complete it within 12 months • RAA and AGM training requirements apply to applicable tiers • Candidates must reside in one of the approved states for remote work • CRA certification preferred • Experience in an academic institution preferred • Pre-award and post-award management of federally sponsored grants strongly preferred

🏖️ Benefits

• Comprehensive medical and dental care programs • Generous retirement benefits • Family-friendly and cultural programs • Option to work 100% remotely